• HOME
  • CATEGORIES

    • CATEGORIES

    • Browse All Categories
  • FOR VENDORS

    • FOR VENDORS

    • Log In to Vendor Portal
    • Get Started
  • REVIEWS

    • REVIEWS

    • Write a Review
    • Product Reviews
    • Vendor Directory
    • Product Comparisons
  • GARTNER PEER COMMUNITY™
  • GARTNER.COM
  • Community GuidelinesListing GuidelinesBrowse VendorsRules of EngagementFAQPrivacyTerms of Service
    ©2026 Gartner, Inc. and/or its affiliates.
    All rights reserved.
  • Categories

    • No categories available

      Browse All Categories

      Select a category to view markets

  • For Vendors

    • Log In to Vendor Portal 

    • Get Started 

  • Write a Review

Join / Sign In
  1. Home
  2. /
  3. Whiteboard
Logo of Whiteboard

Whiteboard

byMicrosoft
in Productivity and Collaboration
4.2

Overview

Product Information on Whiteboard

Updated 13th October 2025

What is Whiteboard?

Whiteboard is a software developed by Microsoft that provides a digital canvas for users to collaborate and visualize ideas in real time. The software features drawing tools, sticky notes, image insertion, and text input, allowing teams to brainstorm, plan projects, and organize information visually. Whiteboard supports simultaneous input from multiple users, making it suitable for remote collaboration and interactive meetings. The software integrates with other productivity tools to facilitate seamless sharing and access within organizational workflows. Whiteboard addresses the need for effective visual collaboration by enabling teams to communicate concepts, create diagrams, and document shared plans in a unified workspace.

Whiteboard Pricing

Whiteboard is a software that follows a freemium pricing model, offering a basic version at no cost with core functionalities, while additional features and integrations are available as part of paid plans typically included within certain Microsoft 365 subscriptions.

Overall experience with Whiteboard

Manager, Project Management
1B - 3B USD, Software
FAVORABLE

“Microsoft Whiteboard Integration Eases Collaboration But Faces Lag With Multiple Users”

4.0
Dec 31, 2025
Overall, it’s been a decent experience. I mostly use Microsoft Whiteboard for quick brainstorming and sharing ideas during meetings, and it does the job without much setup. It’s easy to open, simple to use and works well enough when everyone is already using MS tools.
HAED OF BUSINESS NAVIGATION, STRATEGICAL
50M - 250M USD, Manufacturing
CRITICAL

“Good tool for brainstorming but technical limitations in mobile use and printing”

2.0
Dec 11, 2025
I've used the dashboard during meetings to gather and share ideas. The tool doesn't always work well, and the interface with the iPad and iPhone isn't reliable.
Automated Translation from Italian

About Company

Company Description

Updated 11th August 2023

Microsoft enables digital transformation for the era of an intelligent cloud and an intelligent edge. Its mission is to empower every person and every organization on the planet to achieve more. Microsoft is dedicated to advancing human and organizational achievement. Microsoft Security helps protect people and data against cyberthreats to give peace of mind.

Company Details

Updated 25th March 2024
Company type
Public
Year Founded
1975
Head office location
Redmond, Washington, United States
Number of employees
10000+
Annual Revenue
30B+ USD
Website
https://microsoft.com

Do You Manage Peer Insights at Microsoft?

Access Vendor Portal to update and manage your profile.

Key Insights

A Snapshot of What Matters - Based on Validated User Reviews

Top Whiteboard Alternatives

Peer Discussions

Whiteboard Reviews and Ratings

4.2

(122 Ratings)

Rating Distribution

5 Star
35%
4 Star
54%
3 Star
10%
2 Star
1%
1 Star
0%
Why ratings and reviews count differ?

Customer Experience

Evaluation & Contracting

4.5

Integration & Deployment

4.5

Service & Support

4.4

Product Capabilities

4.4

Filter Reviews
Sort By:
Most helpful
Last 12 Months
Star Rating
Reviewer Type
Reviewer's Company Size
Reviewer's Industry
Reviewer's Region
Reviewer's Job Function
  • Manager, Project Management
    1B-10B USD
    Software
    Review Source

    Microsoft Whiteboard Integration Eases Collaboration But Faces Lag With Multiple Users

    4.0
    Dec 31, 2025
    Overall, it’s been a decent experience. I mostly use Microsoft Whiteboard for quick brainstorming and sharing ideas during meetings, and it does the job without much setup. It’s easy to open, simple to use and works well enough when everyone is already using MS tools.
  • HAED OF BUSINESS NAVIGATION, STRATEGICAL
    50M-1B USD
    Manufacturing
    Review Source

    Good tool for brainstorming but technical limitations in mobile use and printing

    2.0
    Dec 11, 2025
    I've used the dashboard during meetings to gather and share ideas. The tool doesn't always work well, and the interface with the iPad and iPhone isn't reliable.
    Automated Translation from Italian
  • Project Management
    50M-1B USD
    Telecommunication
    Review Source

    Effective Integration With MS 365 but Advanced Export and Templates Are Missing

    4.0
    Nov 18, 2025
    For collaborative sessions, I'm very positive about my overall experience, this tool is well integrated to MS 365 ecosystem and effective for brainstorming, quick sketching and remote teamwork. However, we have some limitations appear when working o large boards or with too many participants
  • Co-founder
    Gov't/PS/Ed
    Education
    Review Source

    Great whiteboard tool but suffers from poor UI/UX

    4.0
    Dec 26, 2025
    It's a great tool for collaboration but it lags a lot. It can be used on multiple devices and platforms, especially with SSO.
  • CORPORATE BUSINESS EXCELLIENCE
    <50M USD
    Services (non-Government)
    Review Source

    AI enabled brainstorming and ideation with Whiteboard

    5.0
    Nov 15, 2025
    Whiteboard directly integrates within in the Microsoft ecosystem, and particularly well with Teams that makes collaboration extremely easy during meetings. It also has their AI tool Copilot which suggests points to add, and you can make it even more engaging with the templates and hand drawn content.
...
Showing Result 1-5 of 145

Recommended Gartner Insights

Powered by Google TranslateThis service may contain translations provided by Google. Google disclaims all warranties related to the translations, express or implied, including any warranties of accuracy, reliability, and any implied warranties of merchantability, fitness for a particular purpose and noninfringement. Gartner's use of this provider is for operational purposes and does not constitute an endorsement of its products or services.

Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

This site is protected by hCaptcha and its Privacy Policy and Terms of Use apply.


Software reviews and ratings for EMMS, BI, CRM, MDM, analytics, security and other platforms - Peer Insights by Gartner
Community GuidelinesListing GuidelinesBrowse VendorsRules of EngagementFAQsPrivacyTerms of Use

©2026 Gartner, Inc. and/or its affiliates.

All rights reserved.

Reviewer Insights for: Whiteboard
Deciding Factors: Whiteboard Vs. Market Average

Whiteboard Likes & Dislikes

Like

I like that it's easy to access within the Microsoft environment (e.g., Microsoft Teams) and doesn't take much to figure out. Real-time collaboration and automatic saving when discussing project workflows also makes it convenient for my team for quick brainstorming without worrying about losing any changes.

Like

Meeting with foreign countries is useful as you can share ideas by brainstorming well by collecting post-its and it is also useful to use co-pilot to collect ideas to reorganize the post-its

Automated Translation from Italian
Like

- real time collaboration (many participants allws to draw, write or add somethings) - cloud saving automatic - easy to use - full integrated to MS solutions O365

Dislike

I do think that it can feel a bit limited compared to other whiteboarding tools, especially when it comes to organizing content or doing more detailed planning. Sometimes my team experiences some lag when multiple people are using it at the same time. Regardless, the tool being embedded within MS Teams has been a win for collaboration.

Dislike

The Teams interface doesn't work. It also doesn't work when consulting the Whiteboard from an iPhone or iPad. There's no way to go back (snapshots would be helpful). There's no print function that allows you to collect all the notes you've written on post-its.

Automated Translation from Italian
Dislike

- the different export formats are basic and we miss some functionality - We are limited compared to other collaborative tools (templates, advanced shapes)