'Cloud office migration' refers to the process of consolidating and transferring a collection of workloads. Workloads can include emails, files, calendars, document types, related metadata, instant messages, applications, user permissions, compound structure and linked components. Migration of such workloads from at least one permanent on-premises platform or cloud office to a new cloud office environment, across a variety of similar product classes, is typical. During the migration process, enterprises will choose to cleanse their existing platforms by archiving old and outdated data. Migration tools are able to conduct an analysis of the respective workloads, identify if the data is deemed suitable for migration while maintaining its integrity, migrate the data between the source and target, and ensure governance in the subsequent platform.
Gartner defines digital communications governance and archiving (DCGA) solutions as designed to enforce corporate governance and regulatory compliance, and derive insights from an evolving number of digital communications tools utilized by organizations. For the various communications tools in use across the enterprise, DCGA solutions enable consistent policy management and enforcement, reveal new data insights, and provide reporting capabilities of their use. Organizations utilize DCGA solutions to proactively manage, monitor, collect and archive communications content. They are critical to an organizations’ efforts to meet a growing number of regulatory compliance mandates and an expanding scope of organizational communications governance and data insights. Compliance requirements include monitoring, oversight, audits and investigations for regulated industries such as financial services and health sciences. They also extend to investigation requirements of the public sector to respond to public records requests. Corporate governance requirements include employee conduct and handling of sensitive data in the use of digital communication tools.