Integrated Workplace Management Systems (IWMS) Reviews and Ratings
What are IWMS (Integrated Workplace Management Systems)?
Gartner defines the integrated workplace management systems market (IWMS) as an enterprise software solution that supports the life cycle management of corporate real estate (CRE) assets. The solution is delivered as a cloud-based or an on-premises installation that enables organizations to manage and optimize their building portfolio.
An IWMS is a software platform that centralizes real estate and facilities management into a single solution to optimize building portfolio asset rationalization. As organizations adapt to changing environments with increased remote, hybrid and sustainability requirements, IWMS enables life cycle management of buildings for greater operational efficiency and workplace effectiveness by providing an integrated dynamic facilities management approach.
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SAP ECC is an enterprise resource planning software designed to integrate key business functions including finance, human resources, supply chain management, sales, procurement, and production planning into a unified system. The software enables organizations to streamline operations by automating business processes and facilitating centralized data management across departments. SAP ECC addresses the need for operational efficiency, data consistency, and visibility, supporting decision-making and compliance through standardized workflows and reporting features. The software offers modules tailored for various business domains, allowing companies to manage end-to-end processes in a scalable manner and improving control over core activities while reducing manual interventions.
IBM TRIRIGA is a software designed to help organizations optimize the management of real estate, facilities, and workplace operations. It provides tools for tracking space utilization, maintenance, capital projects, and lease administration. The software offers integrated workflows for managing building assets, automating maintenance requests, scheduling preventive tasks, and tracking the lifecycle of assets. It supports reporting and analytics that assist organizations in making data-driven decisions regarding space allocation, asset performance, and project investments. IBM TRIRIGA aims to address business challenges related to operational efficiency, cost control, and compliance in facilities management by centralizing information and streamlining core processes.
Eptura Workplace is a cloud-based integrated workplace management solution designed to help organizations optimize space, streamline moves, and support hybrid work. It puts workplace experience at the center by connecting people, places, and data to create a frictionless environment. Built to work with the technology you already use, it also positions your workplace to leverage emerging trends like IoT sensors and AI. With tools for desk and room booking, visitor management, service requests, and real-time analytics, Eptura Workplace drives efficiency and reduces costs. Seamless integrations with Microsoft 365 and Teams enable flexible scheduling, data-driven decisions, and an enhanced employee experience—all in one unified platform.
FMS:Workplace is a software designed to assist organizations in managing facilities and workspace utilization. The software offers features that support scheduling and booking of rooms, monitoring occupancy, handling maintenance requests, and managing assets. It facilitates space planning and workflow automation to enhance operational efficiency. FMS:Workplace enables organizations to address common business challenges such as optimizing space usage, improving resource allocation, and streamlining communication regarding workspace-related activities. The software is used to centralize data related to workspace management, enabling informed decision-making and helping organizations respond to changing needs in workplace environments.
Accruent’s TMS is a purpose-built healthcare CMMS trusted by over 600 healthcare organizations. It minimizes downtime, maximizes equipment effectiveness, ensures compliance, improves cybersecurity, and streamlines data-driven decision-making, by optimizing biomed and facility management operations for enhanced financial performance and patient experiences.
eFACiLiTY IWMS and CAFM Suite is an enterprise grade SaaS based solution for integrated facility and workplace management. It includes more than 35 modules covering maintenance and asset management, space utilization, helpdesk requests, visitor management, and health and well being. The platform streamlines operations, automates workflows, and delivers AI driven analytics for smarter and faster decision making. It seamlessly integrates with ERP, HRMS, BMS, BAS, IoT, and other enterprise systems to enhance collaboration across departments. Organizations worldwide use eFACiLiTY to minimize downtime through effective maintenance management, optimize workspace usage, improve energy efficiency, and meet ESG reporting requirements. Designed for scalability and flexibility, the solution is trusted across industries including corporate enterprises, government, facility management providers, healthcare, education, airports, and real estate.
Nuvolo Connected Workplace is a software designed to help organizations manage facilities, real estate, maintenance, and workplace operations within a unified platform. The software enables users to track space utilization, manage assets, schedule maintenance, and monitor compliance by integrating various workplace management processes. It offers modules covering facilities maintenance, space planning, environmental health and safety, and capital project management. Through automation and workflow features, the software supports operational efficiency and helps organizations ensure asset reliability and workspace optimization. Nuvolo Connected Workplace is intended for facilities teams and business leaders aiming to address challenges related to physical asset tracking, work order management, and coordination of workplace resources.
Oracle Primavera Unifier Facilities and Asset Managements software supports the management of facilities, assets, and maintenance operations within organizations. The software enables users to track the lifecycle of facilities and assets, schedule preventive and corrective maintenance, manage space and occupancy, and handle work order processing. It facilitates capital planning and budgeting for asset investments, streamlines the management of contracts, and provides tools for tracking costs and resource utilization. The software integrates with other Primavera management solutions to offer reporting and analytics, helping organizations optimize the use, maintenance, and renewal of assets and facilities. It is designed to improve operational visibility and efficiency in managing physical infrastructure and assets.
SAP Real Estate Management is a software designed to facilitate the administration of real estate portfolios for organizations. The software provides functionalities for managing leases, contracts, space assignments, and property-related financial transactions. It offers tools to support compliance with accounting standards and standardizes reporting for real estate assets and liabilities. Through integrated modules, the software enables users to oversee maintenance activities, assess utilization of spaces, and track rental agreements. It enables optimization of real estate resources by providing access to analytics that inform decision-making on property usage and expenditure. The software is structured to reduce manual processes and centralize information relevant to real estate operations, assisting businesses in managing property lifecycles and mitigating risks associated with real estate ownership and leasing.
Accruent Lease Management (Legacy) is a software designed to help organizations manage their real estate and equipment lease portfolios. The software supports the tracking and administration of lease agreements, providing tools for document management, critical date alerts, and financial reporting. It enables users to maintain compliance with accounting standards related to lease management and assists in minimizing risks associated with lease obligations. The software also offers functionalities for workflow automation, auditing, and data analytics, which help organizations consolidate lease information and improve transparency in lease administration processes. Accruent Lease Management (Legacy) addresses the business need for a structured approach to managing lease commitments by centralizing data and improving operational efficiency.
FAMIS 360 is a software designed to assist organizations in managing facilities and real estate operations. The software provides features for work order management, preventive maintenance, asset tracking, space management, and capital planning. It supports operational efficiency by automating maintenance schedules and streamlining service requests. FAMIS 360 includes reporting and analytics capabilities that help organizations monitor facility performance, allocate resources effectively, and make data-driven decisions. By centralizing facilities information, the software aims to simplify compliance tracking and budget management, supporting organizations in maintaining operational continuity and asset reliability. Furthermore, FAMIS 360 integrates with other enterprise systems to enhance workflow automation within facility management processes.
iNep is a software developed for educational institutions to manage administrative and academic processes. The software offers modules for student information management, attendance tracking, grade recording, and communication between teachers and students. It provides tools for generating reports, scheduling classes, and organizing curriculum resources. By automating routine tasks and centralizing data, the software aims to streamline school operations and improve efficiency in managing student records and classroom activities. The software addresses challenges related to manual data entry, fragmented communication, and resource allocation in an educational setting.
Lx Contracts is a software designed to support the lifecycle management of contracts within organizations. It provides tools for contract creation, negotiation, execution, and renewal, aiming to enhance compliance, reduce risks, and improve visibility into contract obligations. The software allows users to store and organize contract documents in a centralized repository, track key dates and milestones, and automate alerts for important deadlines. Lx Contracts facilitates collaboration among stakeholders by providing configurable workflows and user permissions. It addresses business challenges related to manual contract management processes, such as minimizing errors, ensuring consistency, and enabling users to access accurate contract information for decision-making.
Manhattan (Legacy) is a software developed to support real estate and facilities management processes by offering a platform for managing leases, space utilization, and property maintenance. The software provides tools for tracking critical dates, automating lease calculations, and centralizing documentation, which aids organizations in maintaining compliance and optimizing asset performance. It enables users to analyze portfolio data, streamline workflows, and monitor financial metrics related to property operations. Manhattan (Legacy) is designed to address business challenges associated with managing complex property portfolios and ensuring operational efficiency within corporate real estate environments.
Planon is a software designed to facilitate integrated workplace management by providing solutions for real estate, facility management, and maintenance operations. The software enables organizations to manage building portfolios, optimize space utilization, coordinate maintenance tasks, and support reservation and workplace scheduling activities. It offers features for monitoring asset lifecycles, tracking resource allocation, and supporting compliance with regulatory standards. Planon aims to address challenges in managing facilities by digitizing and automating workflows, improving operational efficiency, and enhancing data-driven decision making for property management and workplace environments.
QFM is a software designed for facilities, maintenance, and workplace management. It enables organizations to streamline the management of planned and reactive maintenance, asset tracking, space utilization, and compliance processes. The software provides tools for work order management, helpdesk communication, contractor coordination, and reporting to support operational efficiency. Through configurable workflows and role-based access, QFM addresses the business need for centralized control and visibility over facilities operations, helping organizations manage assets, schedule maintenance tasks, monitor performance indicators, and meet regulatory requirements.
SAP Cloud for Real Estate is a software designed to support enterprise real estate management by enabling organizations to digitize and centralize property portfolios, lease contracts, and occupancy data. The software provides tools for space utilization analysis, financial planning, and compliance tracking, supporting data-driven decisions for leasing, maintenance, and facility operations. SAP Cloud for Real Estate integrates with other SAP products, facilitating seamless flow of property-related financial and operational information across departments. Its features include visualization of property assets, automation of lease management tasks, monitoring of financial performance, and standardized reporting, aiming to streamline real estate processes and enhance efficiency in large and distributed property portfolios.
vx Suite is a software that provides a comprehensive platform for managing facilities, assets, and maintenance operations. It enables organizations to track asset performance, schedule preventive maintenance, manage work orders, and monitor compliance with regulatory standards. The software offers real-time visibility into asset conditions and maintenance needs, helping organizations optimize resource allocation and extend equipment life. vx Suite supports the streamlining of workflows and assists in automating routine maintenance tasks, reducing operational downtime. It is designed to address common challenges faced by businesses in maintaining facility infrastructure and ensuring operational efficiency through centralized data management and reporting tools.
Concept Evolution (Legacy) is a software developed by FSI that facilitates facilities management through integrated modules designed to support various aspects of property operations. The software provides capabilities such as asset management, maintenance scheduling, work order processing, and resource allocation. It enables organizations to monitor facility performance, streamline workflows, and optimize utilization of assets. Concept Evolution (Legacy) offers reporting and analytics tools that help identify operational efficiencies and track maintenance activities. The software addresses business challenges related to coordinating facilities management tasks, maintaining compliance, and centralizing information needed for informed decision-making regarding building operations.
Expesite (Legacy) is a software designed to support the management of construction projects and facility portfolios. It enables organizations to coordinate planning, execution, and completion of multiple projects by providing tools for document management, collaboration, and workflow automation. The software helps streamline processes by centralizing project data and communications, allowing stakeholders to track project status, manage schedules, control budgets, and monitor compliance. Expesite (Legacy) addresses challenges in organizing large volumes of project information and supports improved decision-making by delivering visibility into project performance and deadlines across distributed teams.
Features of Integrated Workplace Management Systems
Updated October 2024Mandatory Features:
Real estate portfolio management — This entails the life cycle management of corporate real assets including administration, accounting and workflow data management monitoring
Optional Features:
Maintenance and resource management — Work order administration covers preventative, predictive and unplanned reactive maintenance, as well as vendor and utility management and building assessment
Cloud-based — The solution and/or set of applications are hosted on a multitenant platform
Financial management and forecasting — Capital and operational administration, analysis and forecasting are used to inform budgetary decisions and optimize corporate real estate portfolios
Space management — This includes spatial analysis and forecasting, facilities planning, floor plan drawings and utilization analytics











