Gartner defines SaaS management platforms (SMPs) as software tools that aim to help organizations discover, manage, optimize and automate the SaaS application life cycle from one centralized console. Core SMP capabilities include discovery, cost optimization, employee self-service via an application store, insights to increase adoption and automation of onboarding/offboarding activities.
As SaaS adoption accelerates, IT leaders will struggle to discover and support SaaS-hosted applications in accordance with company, market or geographic policies and regulations. Increased SaaS costs — combined with limited visibility into the entire SaaS portfolio (including unapproved SaaS) and high levels of overdeployed and underconsumed licenses — result in significant financial, operational and cybersecurity risk.
Josys SaaS Management is a software that enables organizations to manage software as a service applications across their environment. This software provides features for discovering, tracking, and managing SaaS subscriptions, licenses, and user access. It offers automation for onboarding and offboarding processes to facilitate user lifecycle management. The software also supports visibility into user activity and SaaS usage to help businesses optimize their software spending and maintain compliance. Through integration with various applications, organizations can increase control over SaaS adoption and reduce risks associated with shadow IT. Josys SaaS Management is designed to address the challenges of SaaS sprawl and support efficient management of cloud-based applications.
CloudEagle.ai is an AI-powered SaaS Management, Identity Governance, and Security platform that gives enterprises a unified command center to discover, secure, govern, and optimize their SaaS and AI applications.
CloudEagle.ai correlates data across IT, HR, Finance, and Security to surface unauthorized AI usage, excessive privileges, orphaned identities, and inactive licenses. With 500+ direct integrations, teams gain full visibility across sanctioned and unsanctioned applications without replacing existing tools.
No-code, Slack-enabled workflows automate onboarding, offboarding, access reviews, license harvesting, and renewals. Role-based provisioning enforces least-privilege access continuously, while automated license reclamation ties identity governance directly to cost reduction.
Built-in usage intelligence and price benchmarking strengthen vendor negotiations and improve spend forecasting across IT, Finance, and Procurement teams.
BetterCloud Platform is a software that provides cloud-based solutions for managing and securing software as a service applications across organizations. The software enables automated workflows for user lifecycle management, access controls, and policy enforcement. It offers features such as real-time monitoring, granular permissions settings, and automated remediation of security risks. BetterCloud Platform addresses business challenges related to data protection, compliance, and operational efficiency by centralizing the management of cloud applications and reducing manual processes associated with IT administration. The software is designed to support integration with multiple SaaS applications, streamlining the enforcement of security practices and enhancing visibility into user activity.
Zylo SaaS Management Platform is a software designed to help organizations manage their software as a service subscriptions and optimize cloud application usage. The software provides features for tracking application licenses, monitoring spending, and analyzing utilization patterns across various departments. It offers capabilities for centralizing contract management and renewal schedules while generating visibility into application inventory and user access. The platform aims to address business challenges related to software compliance, cost control, and operational efficiency by automating workflows for procurement, provisioning, and deprovisioning of applications. Its analytical tools support decision-making around license allocation and help organizations maintain oversight of their software ecosystem.
ServiceNow Software Asset Management is a software designed to help organizations manage and optimize software assets throughout their lifecycle. The software offers features for software license tracking, compliance management, contract handling, and usage analytics. It enables businesses to gain visibility into software consumption, reduce risks associated with audits, and improve cost control by identifying underused or unauthorized applications. The software integrates with procurement and IT systems to automate and streamline the asset management process, providing data-driven insights that support strategic planning and budgeting. ServiceNow Software Asset Management aims to address the business need for efficient governance, cost reduction, and compliance across software investments.
Zluri is a software designed to help organizations manage and optimize their software-as-a-service applications. It provides functionalities such as discovery, access management, usage tracking, and spend analysis across various SaaS products. The software assists IT teams in maintaining compliance, automating onboarding and offboarding processes, and securing data by identifying unauthorized access and redundant subscriptions. Zluri aims to streamline the workflow by centralizing the management of SaaS applications and offering insights that help reduce unnecessary expenses and improve utilization. It addresses business challenges related to inefficient SaaS usage, shadow IT, and manual processes associated with application lifecycle management.
Lumos is a software designed to streamline SaaS management, access control, and application governance within organizations. It enables businesses to automate the process of assigning, revoking, and monitoring user access to various cloud applications and internal resources. The software supports workflows that improve onboarding and offboarding of employees by managing their permissions in accordance with organizational policies. Lumos offers features for auditing access changes, optimizing license usage, and enhancing security compliance by providing a centralized platform for visibility over user entitlements and asset utilization. This software addresses challenges related to shadow IT, access sprawl, and inefficient use of SaaS subscriptions, aiming to reduce risk and increase operational efficiency for enterprises seeking improved digital resource management.
Freshservice is an IT service management software designed to streamline and automate various IT processes within organizations. The software allows users to manage incidents, service requests, problems, changes, and assets from a centralized platform. Freshservice features a knowledge base, workflow automation capabilities, asset management tools, and analytics functions, enabling teams to track and resolve issues efficiently. The software is used to manage organizational IT operations, improve resolution times, and support compliance with established processes. By integrating with other business tools and offering customizable workflows, Freshservice helps businesses address efficiency and transparency challenges in IT support and service delivery.
Torii empowers IT pros to solve modern SaaS challenges at their source—from Shadow IT to wasted spend and inefficient processes. IT pros rely on Torii to manage their entire SaaS ecosystem, discovering every SaaS app, optimizing SaaS investments, and automating SaaS tasks—all in one place.
Torii's uniquely open platform allows IT to consolidate SaaS systems, tailor Torii to their company’s evolving needs, and adopt best practices with ease. Now, IT can confidently manage their SaaS stack, securing their company’s sensitive data while empowering every stakeholder with the insights and actions they need.
USU SAM for SaaS is a software designed to manage and optimize Software as a Service subscriptions and usage within enterprise customers and large organizations. It provides features to track and analyze SaaS contracts, monitor usage, identify unused or underutilized licenses, and automate compliance management. The software enables organizations to gain visibility into their SaaS portfolio, control costs, reduce risks related to over-licensing or under-licensing, and streamline processes for renewals and terminations. USU SAM for SaaS addresses the challenge of managing multiple SaaS providers and applications by consolidating data, offering insights for decision-making, and supporting the implementation of efficient software asset management practices across cloud-based environments.
Nudge Security is a software that focuses on managing and securing SaaS applications across organizations. The software enables visibility into user access and SaaS app usage, assisting organizations in identifying potential security risks associated with SaaS adoption. It supports the discovery of unsanctioned software, monitors credential use, and helps manage account lifecycles. Nudge Security automates workflows for offboarding users, assessing compliance posture, and securing sensitive data, allowing organizations to reduce manual security tasks. The software addresses challenges related to shadow IT, access management, and SaaS governance, supporting the implementation of security policies across cloud-based applications and services.
Spendflo is an AI-native procurement platform built to help modern companies manage and control how they buy software and services. The platform centralizes intake, vendor management, contract storage, and spend visibility into a single system of record.
With automated intake-to-procure workflows, AI-powered document intelligence, and real-time spend insights, Spendflo eliminates manual processes and reduces procurement bottlenecks. Teams can track contract metadata, renewal timelines, usage trends, and approval workflows in one place, ensuring every purchase is compliant, accountable, and strategically aligned.
By bringing procurement, finance, IT, and security into a unified workflow, Spendflo enables faster purchasing decisions, stronger vendor governance, and better cost optimization. The result is streamlined procurement operations, improved spend control, and scalable processes that grow with the business.
Flexera One SaaS Management is a software designed to provide organizations with visibility and control over their software-as-a-service applications. The software enables businesses to track SaaS usage, manage subscriptions, and optimize spending by identifying underused licenses and redundant applications. It also helps ensure compliance by monitoring contractual obligations and security risks associated with SaaS products. Flexera One SaaS Management integrates with multiple systems to gather data on SaaS adoption, supports automated workflows for renewal and procurement processes, and delivers analytics for better decision-making related to application portfolio management. The software aims to address challenges related to unmanaged SaaS growth, cost control, and compliance oversight within organizations.
Productiv Platform is a software designed to provide insights and management capabilities for software-as-a-service applications within an organization. The software offers features such as usage analytics, spend management, license optimization, and workflow automation. By integrating with various SaaS applications, it helps businesses understand application adoption, track subscription costs, and automate renewal workflows. Productiv Platform aims to address the challenge of managing multiple software applications and licenses in enterprises, streamlining procurement, usage tracking, and compliance efforts. The software provides data-driven visibility and reporting to optimize software investments and improve operational efficiency across departments.
Beamy is a software designed to help organizations manage and govern their SaaS applications across complex business environments. The software provides features that enable visibility into connected software tools, monitoring usage, and analyzing compliance and risk associated with SaaS adoption. It assists businesses in identifying unauthorized software deployments and controlling access, which helps reduce security vulnerabilities and regulatory risks. The software also facilitates collaboration between IT, security, and business units by offering automated workflows and reporting to support governance initiatives. Beamy aims to address the challenge of shadow IT and bring structure to software lifecycle management, supporting decision-making and operational efficiency for enterprise software ecosystems.
Auvik SaaS Management (ASM) is a tool designed to help clients gain full visibility into the cloud and locally hosted applications their users are utilizing. ASM automates the process of tracking and maintaining application usage, which traditionally relied on manual efforts prone to human error and blindspots. This automation helps users reduce costs, limit security threats, and better manage their SaaS ecosystem.
JumpCloud offers a unified, cloud-native platform that centralizes IT management across identity, devices, and access for diverse operating systems including Windows, macOS, Linux, iOS, and Android. Our unified platform modernizes IT environments, enabling secure and seamless hybrid work by consolidating fragmented tools into a single pane of glass.
For IT admins and MSPs, this means enhanced security and compliance through robust MFA, SSO, and granular conditional access policies, alongside comprehensive PAM and passwordless authentication. JumpCloud also provides cloud LDAP and RADIUS services for connecting legacy and network resources. Our native cross-OS device management streamlines everything from policy enforcement to software deployment. This focus on IT efficiency and tool consolidation ultimately reduces operational costs and simplifies user lifecycle management.
Augmentt is a software designed to assist managed service providers and IT teams in managing, securing, and optimizing cloud applications and SaaS environments. The software offers features for monitoring software usage, managing application access, tracking license utilization, and enforcing security policies across various cloud platforms. Augmentt addresses business challenges related to visibility and control over SaaS adoption, helping organizations identify potential risks, manage compliance requirements, and streamline costs associated with cloud-based services. It provides centralized dashboards and reporting tools that facilitate assessment and governance of cloud resources, supporting IT departments in maintaining secure and efficient use of multiple SaaS applications within their organization.
CloudNuro Platform is a software designed to facilitate data integration, management, and analytics for enterprises. The software supports seamless migration and transformation of data across various cloud environments. It offers features such as automation of data workflows, scalability for handling large volumes of structured and unstructured data, and tools for monitoring and optimizing data pipelines. Businesses use the software to address challenges related to data silos and to improve access to actionable insights by streamlining their data operations and enhancing interoperability among different systems and platforms.
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Features of SaaS Management Platforms
Updated August 2025
Mandatory Features:
An automated workflow capability, including the ability to automate employee onboarding and offboarding for SaaS applications.
The ability to optimize SaaS-related expenses, including the ability to identify redundant applications, identify and reallocate unused licenses, optimize usage, forecast SaaS expenses and assign ownership of applications to business owners outside of IT with role-based access controls.
The ability to discover authorized and unauthorized SaaS usage via browser extension, device agent, financial/expense system integration, security tool integration (including, but not limited to, secure access service edge [SASE]; security service edge [SSE]; cloud access security broker [CASB]; security information and event management [SIEM]; secure web gateway [SWG]; firewall; and endpoint detection and response [EDR]), single sign-on (SSO), identity provider (IdP) platform integration, endpoint management tool integration, email system integration or direct API integration with SaaS applications
The ability to directly manage common SaaS applications from the SMP via read/write API integration.
Peer Lessons Learned for SaaS Management Platforms
Published January 2025
These lessons focuses on the responses to the questions: “If you could start over, what would your organization do differently?” and “What one piece of advice would you give other prospective customers?”