Workplace Experience Applications Reviews and Ratings
What are Workplace Experience Applications?
Gartner defines a workplace experience (WEX) application as a discrete application, well-defined module or cohesive set of capabilities that supports various aspects of the journey as employees interact with the office or corporate hosted workplaces. These applications simplify the process of planning a visit, reserving available space and determining what amenities are provided. They are used to explore and reserve workspaces, navigate the workplace, find colleagues, plan the best days to attend the workplace, access services and ensure that employees could feel safe in a future postpandemic workplace.
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YAROOMS is a company focused on enhancing the workplace experience through its comprehensive platform. Known for solutions that streamline management of people and spaces in a hybrid work environment, the platform encompasses features such as desk booking, meeting room scheduling, hybrid work planning calendar, digital signage, visitor management, and a workplace carbon dashboard. Serving numerous organizations globally, YAROOMS aims to optimize real estate utilization and management efficiency, while also prioritizing employee satisfaction.
Envoy operates as a workplace platform that stands at the forefront of transforming how modern workplaces function. Focusing on making office life easier and work more meaningful, Envoy has reenvisioned how office sites manage visitor reception, employee safety, desk and conference room booking, and delivery handling across over 14,000 locations worldwide. With products designed for a next-gen workplace experience, Envoy offers a variety of solutions. Its Visitors platform offers efficient guest sign-in solutions and keeps people and property safe. Through Envoy Protect, the platform ensures conditions are safe for employees to come to work. Envoy Desks offers employees a system to reserve a desk that adheres to distancing guidelines, and Envoy Rooms provides a streamlined process for meeting room bookings. Envoy Deliveries facilitates secure delivery of packages at work, preventing clutter in mailrooms.
OfficeSpace is a management platform designed to streamline operations in hybrid workplaces. Its software capably helps teams with space planning, desk and room booking, visitor management, employee wayfinding, and provides real-time insights for designing workplace experiences. The platform's focus revolves around maximizing space utility and facilitating connections among the people within the workspace. Additionally, OfficeSpace is a reliable solution that aids in transitioning traditional office settings into accommodating the needs of a hybrid workspace. The company operates with the backing of supportive financial associates.
Condeco specializes in providing workspace management solutions to businesses. It offers scheduling software that facilitates employees' control over their work environment, promoting more effective management of a flexible work schedule. The technology provided by Condeco works towards improving business outcomes by equipping employees with the required tools to work from diverse locations. The company holds a global presence, serving numerous businesses that rely on its technology to enhance their work processes.
Condeco specializes in providing workspace management solutions to businesses. It offers scheduling software that facilitates employees' control over their work environment, promoting more effective management of a flexible work schedule. The technology provided by Condeco works towards improving business outcomes by equipping employees with the required tools to work from diverse locations. The company holds a global presence, serving numerous businesses that rely on its technology to enhance their work processes.
Korbyt helps corporate enterprises and educational leaders create impactful brand and workplace experiences across digital channels and physical locations to engage any audience effectively. The Korbyt Anywhere platform empowers organizations with dynamic, data-driven communication through digital signage, desktop, email, mobile devices, and space management solutions, enabling seamless collaboration across all touchpoints. Headquartered in Dallas, TX, Korbyt transforms brand and workplace experience (WEX) with integrated digital signage, workplace communications and workplace management solutions.
Nibol is a technological platform offering an integrated office management system alongside workspaces that can be booked. The primary function it serves involves empowering users with the flexibility to operate from locations of their choice - be it their organizations' premises, homes, or shared office spaces. It is centered on facilitating seamless, location-independent work operations.
Yeastar is a business that focuses on digital communication solutions. The company's main objective is to make these solutions accessible and easy to manage. Yeastar has become a key provider of Unified Communications (UC) solutions with a vast global network. They deliver technology to value-driven businesses, offering products and services for UC & Communications (C) to assist such firms in the digital world.
22Miles specializes in providing a unique platform that caters to the digital needs of businesses from various sectors. The primary aim of this company is to facilitate effective digital connectivity and visualize communication along with efficient media management. The company offers a comprehensive range of customizable integrations that cover space management, digital signage, interactive 3D navigation, room scheduling, touchless interaction technology and video wallpapers to name a few. All this is powered by a user-friendly content management software that simplifies and enhances the content creation and management process. 22Miles’s key function is to transform content experiences from inception to implementation.
Appspace is the workplace experience platform that keeps everyone in the know. We offer a single platform for employee communications, digital signage, space reservation, visitor management, and more, making work an experience everyone loves. Headquartered in the U.S., the Appspace team works across multiple geographies, including the U.S., Canada, Malaysia, Spain, Portugal, and the UAE. More than 160 Fortune 500 companies and 12 million on-site, remote, and frontline employees rely on Appspace every day to make their workplaces more efficient, collaborative, and productive.
Accruent provides intelligent solutions for the management of the built environment, including real estate, integrated technology systems, and the connected physical and digital assets. Accruent strives to redefine how organizations utilize data to change their approach to facilities and assets management. By transforming the interaction between people and systems, Accruent makes the process more streamlined. The company has significant office locations in Austin, New Orleans, London, and Amsterdam. It offers its services to a diverse portfolio of industries across over 150 countries worldwide.
Enlighted is a prominent proptech company providing IoT solutions that focus on the merge of individuals, work and space. The company offers an innovative blend of IoT sensors that monitor environment along with lighting controls. These connect with smart workplace applications thus presenting a unique, expandable, and compatible solution to cater for various needs of building, space, and productivity. Occupant well-being and improved business effectiveness are the key outcomes produced by these solutions. Furthermore, they also contribute towards achieving sustainability goals. Enlighted operates under Building Robotics, Inc., a Siemens company.
Freespace, established in 2015, aims to assist businesses in facilitating flexible working, especially in adjusting to contemporary hybrid work models. With a primary concern for employee preferences, the company is focused on refining the balance between people-centric objectives and broader business aims. With used of advanced technology, Freespace aids organizations in overcoming the challenges that stem from trying to adapt outdated technology to meet the changing demands of current work settings. The solutions it offers encompass workspace management, planning, and usage, all wrapped into a single, comprehensive ecosystem. Among the company's offerings are a suite of unique, in-house developed products, apps, and software that provide an integrated means to realize strategic goals. To date, it has served an extensive user base spread across multiple cities worldwide.
HqO specializes in the development of workplace experience platforms. The emphasis of the company is on fostering human connection and creating a progressive workplace environment. The services provided by HqO enable commercial property teams and businesses to provide high-end amenities, subsequently promoting job satisfaction and operational efficiency. The firm's platform is currently employed across a global network spanning 25 countries, with a reach of over 200 million square feet.
Smarten Spaces is a global Software as a Service (SaaS) enterprise operating in the field of workplace technology. The company's suite of solutions aims to address the challenges of managing hybrid workplaces. The offering includes features such as space booking using 3D floor maps, desk and meeting room reservation, workplace scheduling, and employee engagement tools. The functionality of the solutions is deep, making them both scalable and adaptable to future needs. The solutions are employed by numerous businesses across more than 30 countries worldwide. Notably, Smarten Spaces has received attention from analyst reports in their sector.
Harmony is engaged in the development of a communications and workplace experience platform. The platform aims to enhance knowledge sharing and understanding between employees and improve the overall workplace experience. The primary goal of the company is to further synergistic communication in the business environment.
Ricoh USA is part of the Ricoh Company
Robin is committed to shaping improved office experiences by providing enterprises with essential space data and employee insights, thereby transforming workplaces into environments that inspire collaboration. This focus is augmented by the implementation of a modern workplace management platform, specifically crafted to meet the demands of the contemporary hybrid office. The core function of Robin is to assist organizations in recalibrating their office spaces in order to enhance overall productivity.
Gartner Research
Features of Workplace Experience Applications
Optional Features:
AI/machine learning (ML): Automation of space and amenity booking, alerts, confirmations and reminders for reservations, descriptive analytics, predictive analytics, recommendation engine, natural language processing, and forecasting
Prebuilt integrations: Prebuilt integrations with common platforms for human capital management (HCM), integrated workplace management systems (IWMS), identity and access management (IAM), physical security systems, IT service management (ITSM) and common work hub suites
Space management: Seat assignments, floorplan uploads and visualization, navigation, capacity constraints for space booking, manage permanent and bookable spaces, space administration and business rules to approve, reject and restrict space usage, restrict space after usage for maintenance
Reporting: Reporting on how employees/visitors utilize space, real-time reporting on employee/visitor locations, benchmark reporting, trend analysis