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Workplace Experience Applications

Workplace Experience Applications Reviews and Ratings

What are Workplace Experience Applications?

Gartner defines the workplace experience (WEX) application market as a discrete application or well-defined module, which is designed to enhance an employee’s interaction with the corporate workplace/office. These applications help workers plan their days in the office by facilitating the booking of individual desks, collaborative workspaces and workplace amenities such as parking or lockers. They offer capabilities that empower workers by making it easier to establish a workplace schedule, navigate the office and find their colleagues. WEX applications offer AI/ML-driven analytics that offer personalized recommendations to workers and insights to help workplace managers optimize their offerings.

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Logo of YAROOMS

YAROOMS

By YAROOMS

4.5
(37 Ratings)

YAROOMS is a company focused on enhancing the workplace experience through its comprehensive platform. Known for solutions that streamline management of people and spaces in a hybrid work environment, the platform encompasses features such as desk booking, meeting room scheduling, hybrid work planning calendar, digital signage, visitor management, and a workplace carbon dashboard. Serving numerous organizations globally, YAROOMS aims to optimize real estate utilization and management efficiency, while also prioritizing employee satisfaction.

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Logo of Envoy Workplace

Envoy Workplace

By Envoy

4.2
(12 Ratings)

Envoy operates as a workplace platform that stands at the forefront of transforming how modern workplaces function. Focusing on making office life easier and work more meaningful, Envoy has reenvisioned how office sites manage visitor reception, employee safety, desk and conference room booking, and delivery handling across over 14,000 locations worldwide. With products designed for a next-gen workplace experience, Envoy offers a variety of solutions. Its Visitors platform offers efficient guest sign-in solutions and keeps people and property safe. Through Envoy Protect, the platform ensures conditions are safe for employees to come to work. Envoy Desks offers employees a system to reserve a desk that adheres to distancing guidelines, and Envoy Rooms provides a streamlined process for meeting room bookings. Envoy Deliveries facilitates secure delivery of packages at work, preventing clutter in mailrooms.

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Logo of Eptura Engage

Eptura Engage

By Eptura

4.3
(10 Ratings)

Eptura is a global worktech company that digitally connects people, workplaces, and assets in a unified platform to enable organizations to drive more value. With 25 million users across 115 countries, we are trusted by companies around the world to realize a better future at work. Eptura specializes in connecting teams, spaces, and assets in a workplace operating system for seamless office, visitor, and facility management experiences.

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Logo of Appspace

Appspace

By Appspace

4.1
(7 Ratings)

Appspace is the workplace experience platform that keeps everyone in the know. We offer a single platform for employee communications, digital signage, space reservation, visitor management, and more, making work an experience everyone loves. Headquartered in the U.S., the Appspace team works across multiple geographies, including the U.S., Canada, Malaysia, Spain, Portugal, and the UAE. More than 160 Fortune 500 companies and 12 million on-site, remote, and frontline employees rely on Appspace every day to make their workplaces more efficient, collaborative, and productive.

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Logo of OfficeSpace

OfficeSpace

By OfficeSpace Software

4.2
(7 Ratings)

OfficeSpace is a management platform designed to streamline operations in hybrid workplaces. Its software capably helps teams with space planning, desk and room booking, visitor management, employee wayfinding, and provides real-time insights for designing workplace experiences. The platform's focus revolves around maximizing space utility and facilitating connections among the people within the workspace. Additionally, OfficeSpace is a reliable solution that aids in transitioning traditional office settings into accommodating the needs of a hybrid workspace. The company operates with the backing of supportive financial associates.

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Logo of Eptura Workplace

Eptura Workplace

By Eptura

4.6
(5 Ratings)

Eptura is a global worktech company that digitally connects people, workplaces, and assets in a unified platform to enable organizations to drive more value. With 25 million users across 115 countries, we are trusted by companies around the world to realize a better future at work. Eptura specializes in connecting teams, spaces, and assets in a workplace operating system for seamless office, visitor, and facility management experiences.

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Logo of ServiceNow Workplace Service Delivery

ServiceNow Workplace Service Delivery

By ServiceNow

4.8
(5 Ratings)

ServiceNow is putting AI to work for people. We move with the pace of innovation to help customers transform organizations across every industry while upholding a trustworthy, human centered approach to deploying our products and services at scale. Our AI platform for business transformation connects people, processes, data, and devices to increase productivity and maximize business outcomes.

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Logo of Zoom Workplace

Zoom Workplace

By Zoom

5
(2 Ratings)

Zoom is an all-in-one intelligent collaboration platform that makes connecting easier, more immersive, and more dynamic for businesses and individuals. Zoom technology puts people at the center, enabling meaningful connections, facilitating modern collaboration, and driving human innovation through solutions like Team Chat, Phone, Meetings, omnichannel cloud Contact Center, AI Companion, Whiteboard, and more, in one offering.

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Logo of 22Miles

22Miles

By 22Miles

5
(1 Rating)

22Miles specializes in providing a unique platform that caters to the digital needs of businesses from various sectors. The primary aim of this company is to facilitate effective digital connectivity and visualize communication along with efficient media management. The company offers a comprehensive range of customizable integrations that cover space management, digital signage, interactive 3D navigation, room scheduling, touchless interaction technology and video wallpapers to name a few. All this is powered by a user-friendly content management software that simplifies and enhances the content creation and management process. 22Miles’s key function is to transform content experiences from inception to implementation.

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Logo of Korbyt Anywhere

Korbyt Anywhere

By Korbyt

4
(1 Rating)

Korbyt helps corporate enterprises and educational leaders create impactful brand and workplace experiences across digital channels and physical locations to engage any audience effectively. The Korbyt Anywhere platform empowers organizations with dynamic, data-driven communication through digital signage, desktop, email, mobile devices, and space management solutions, enabling seamless collaboration across all touchpoints. Headquartered in Dallas, TX, Korbyt transforms brand and workplace experience (WEX) with integrated digital signage, workplace communications and workplace management solutions.

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Logo of Modo Workplace

Modo Workplace

By Modo Labs

5
(1 Rating)

Modo is a platform that offers workplace and campus applications. The company is recognized for its quality solutions by numerous establishments around the globe. Modo consists of a digital engagement tool that facilitates easy access to critical data resources. This platform is designed to provide a consistent and customizable mobile-first user experience. The primary objective of Modo is to make students and employees feel supported by simplifying access to essential services and information.

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Logo of Nibol

Nibol

By Nibol

4
(1 Rating)

Nibol is a technological platform offering an integrated office management system alongside workspaces that can be booked. The primary function it serves involves empowering users with the flexibility to operate from locations of their choice - be it their organizations' premises, homes, or shared office spaces. It is centered on facilitating seamless, location-independent work operations.

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Logo of Yeastar Workplace

Yeastar Workplace

By Yeastar

4
(1 Rating)

Yeastar is a business that focuses on digital communication solutions. The company's main objective is to make these solutions accessible and easy to manage. Yeastar has become a key provider of Unified Communications (UC) solutions with a vast global network. They deliver technology to value-driven businesses, offering products and services for UC & Communications (C) to assist such firms in the digital world.

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Logo of Accruent EMS

Accruent EMS

By Accruent

Accruent provides intelligent solutions for the management of the built environment, including real estate, integrated technology systems, and the connected physical and digital assets. Accruent strives to redefine how organizations utilize data to change their approach to facilities and assets management. By transforming the interaction between people and systems, Accruent makes the process more streamlined. The company has significant office locations in Austin, New Orleans, London, and Amsterdam. It offers its services to a diverse portfolio of industries across over 150 countries worldwide.

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Logo of Bookker

Bookker

By Bookker

Bookker focuses on optimizing resource management within workspaces by utilizing augmented reality technology. The company addresses the challenge organizations face in efficiently allocating and using property and workspaces. Bookker's solutions are designed to streamline processes related to space usage and booking, enhancing overall operational efficiency for organizations managing physical environments.

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Logo of CXAI

CXAI

By CXAI

The Workplace SuperApp aids in streamlining the intricacies of hybrid work environments. Its main features include a simple, smart and user-friendly employee mobile app. This application integrates a wide range of workplace experience features like locating a coworker, maintaining news feeds, managing workplace analytics, booking desks and rooms, and indoor pathfinding. Furthermore, it is complemented with over 100 integrations to various favorite workplace applications. This market solution focuses on facilitating enhanced connectivity, boosted productivity, and heightened employee engagement across all types of hybrid workplaces, irrespective of the user's role, location, or task. The success of this model is founded on empowering teams and fostering a seamless employee experience.

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Logo of deskbird

deskbird

By deskbird

Deskbird provides a workplace management platform designed to address the challenges of managing hybrid office environments. It offers a system for booking desks and other resources, alongside analytics and visitor management, with integration capabilities for existing workflows. The platform supports organizations in managing office space usage and coordinating in-office and remote work arrangements. Deskbird's solution is hosted on a certified cloud infrastructure and is developed to assist businesses in optimizing operational efficiency within their office space management.

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Logo of Enlighted

Enlighted

By Enlighted

Enlighted is a prominent proptech company providing IoT solutions that focus on the merge of individuals, work and space. The company offers an innovative blend of IoT sensors that monitor environment along with lighting controls. These connect with smart workplace applications thus presenting a unique, expandable, and compatible solution to cater for various needs of building, space, and productivity. Occupant well-being and improved business effectiveness are the key outcomes produced by these solutions. Furthermore, they also contribute towards achieving sustainability goals. Enlighted operates under Building Robotics, Inc., a Siemens company.

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Logo of FlamencoTech Digital Blanket

FlamencoTech Digital Blanket

By FlamencoTech

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Logo of Freespace Employee App

Freespace Employee App

By Freespace

Freespace, established in 2015, aims to assist businesses in facilitating flexible working, especially in adjusting to contemporary hybrid work models. With a primary concern for employee preferences, the company is focused on refining the balance between people-centric objectives and broader business aims. With used of advanced technology, Freespace aids organizations in overcoming the challenges that stem from trying to adapt outdated technology to meet the changing demands of current work settings. The solutions it offers encompass workspace management, planning, and usage, all wrapped into a single, comprehensive ecosystem. Among the company's offerings are a suite of unique, in-house developed products, apps, and software that provide an integrated means to realize strategic goals. To date, it has served an extensive user base spread across multiple cities worldwide.

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Features of Workplace Experience Applications

Updated September 2025

Mandatory Features:

  • Prebuilt integrations: Prebuilt integrations with common platforms for human capital management (HCM), integrated workplace management systems (IWMS), identity and access management (IAM), physical security systems, IT service management (ITSM) and common work hub suites.

  • Space management: Seat assignments, floorplan uploads and visualization, navigation, capacity constraints for space booking, manage permanent and bookable spaces, space administration and business rules to approve, reject and restrict space usage and restrict space after usage for maintenance.

  • Wayfinding: Visual representation of floorplan, navigation assistance, people-finding and filter space by attributes.

  • Work planning: Allowing employes/managers to preplan in-office days, a see others’ in-office schedule, find colleagues in the workplace, help each other coordinate in-office days, create in-office schedule on behalf of employees, provide insights and nudges to other employees and managers; allowing administrators/delegates to create in-office schedules and reserve spaces and desks.

  • Reporting: Reporting on how employees/visitors use space, real-time reporting on employee/visitor locations, benchmark reporting and trend analysis.

  • Reservations: Desk booking, room booking, neighborhood/zone booking, booking on behalf of others, booking other resources like parking, shared spaces like kitchen/theater/wellness room, no-show cancellations and desk-occupied sensor.

  • User interfaces: Browser-based interface, mobile app, work hub integration including calendar and collaboration tool, device integration including room sensors and room displays.

Gartner Research

Market Guide for Workplace Experience Applications

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Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

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