Name: Calendly
Rating: 4.6 (333 reviews)

Overview

Product Information on Calendly

Updated 13th October 2025

What is Calendly?

Calendly is a scheduling software that automates meeting coordination by allowing users to set their availability preferences and share personalized scheduling links. The software integrates with various calendar platforms such as Google, Outlook, and Office 365, enabling automatic calendar updates and conflict detection. It supports multiple meeting types, time zone detection, group scheduling, and workflow automation features including reminders and follow-ups. Calendly aims to reduce the manual effort involved in organizing appointments, helping businesses and individuals efficiently manage their meeting schedules and eliminate back-and-forth communication commonly associated with setting appointments.

Overall experience with Calendly

Customer Service & Support Associate

50M - 250M USD, Healthcare and Biotech

FAVORABLE

“Calendly: A Must Have Tool For a Streamlined & Stress-Free Scheduling”

5.0

Nov 19, 2025

It has been a wonderful experience with Calendly! This tool is revolutionizing scheduling for me and making it simple and effective. I would go to the extent as to say that this is a must have tool for anyone working digitally, particularly if you work around scheduling like a virtual assistant or secretary.

Director Of Operations

<50M USD, Miscellaneous

CRITICAL

“Good product not great free tier”

3.0

Feb 19, 2026

The free tier offered very little. The interface was very easy to use both as the inviter and invitee

About Company

Company Description

Calendly is a scheduling automation platform that helps individuals, teams, and organizations simplify the process of booking meetings. Users set availability preferences and share personalized links, allowing invitees to schedule at a time that works for everyone. Calendly offers features such as calendar syncing, automated reminders, time zone detection, and support for one-on-one, group, and team-based scheduling. It integrates with tools like Google Calendar, Outlook, Zoom, Microsoft Teams, Salesforce, and HubSpot. Calendly also provides administrative controls, workflow automation, and security features including SSO, SCIM, and audit logs, supporting companies of all sizes.

Company Details

Company type

Private

Year Founded

2013

Head office location

United States

Website

https://calendly.com/?utm_source=gartner&utm_medium=referral&utm_campaign=review_site

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User Sentiment About Calendly

Reviewer Insights for: Calendly

Performance of Calendly Across Market Features

Calendly Likes & Dislikes

Personally, Calendly has significantly cut down on the back and forth of scheduling. Rather than matching calendars or sending a dozen emails back and forth to match availability; I can just send a link, and my clients can pick a slot. To add to this, I can easily integrate it with my Google and Microsoft calendars that I have on my other devices other than my phone's - and it even works with Apple calendar too. When I first used this way back in the quarantine era, its looks are what struck me the most. The user interface looks so clean, sleek and professional. It's almost as if it would indirectly say to the client when they pick a slot: Hey look at me, I'm trustworthy. Well, that's what my first impression of Calendly was like!

The ease of the interface for people to set up meetings and ask for custom information.

It is easy to implement and straightforward to use and customize. It made launching a new program very easy and although I had to use another program as a workaround for some items, it was fairly straightfoward to use once it was implemented.

I would say that if you are just starting out and are on the free version, it might be limiting to use this product since you are only restricted to one event type, and you will not be able to offer varied appointment lengths. To add to this, I would say that the profile picture, the color pallet choices, and the logo is a nice touch but if you want a deeper branding and you want to appeal more to your clients, you will need to go for a higher tier paid plan.

The free tier had very little to offer which made it very hard to use as I use a personal and professional calendar and I could only link to one.

The main issues with Calendly are limited customization on lower tiers, some gaps with integrations, but the biggest paint point is with the customization for group meetings like round-robin and multiple users.

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Peer Discussions

Calendly Reviews and Ratings

Recommended Gartner Insights

50M-1B USD

Healthcare and Biotech

Review Source

Calendly: A Must Have Tool For a Streamlined & Stress-Free Scheduling

MANAGER, CUSTOMER SERVICE AND SUPPORT

<50M USD

Software

Calendly Simplifies Meeting Booking But Group Customization Remains Challenging

4.0

Nov 10, 2025

I have had a great experience using Calendly to organize meetings and provide my accounts and customers with easy access to book with me directly. We have used Calendly to create scheduled and ongoing customer support calls for our customers, and everyone involved has appreciate the ease of use and efficiency in using Calendly for the round-robin assignment of these calls.

ACCOUNT MANAGER

1B-10B USD

IT Services

Easy Meeting Setup with Calendly, However Custom Availability Can Be Limiting

Dec 8, 2025

Calendly is a powerful tool for scheduling meetings, demos and intro calls for customers or potential clients. The tool is very user friendly and straight forward.

CUSTOMER SERVICE & SUPPORT ASSOCIATE

Services (non-Government)

Limited Free Features And Time Zone Confusion Noted With Calendly Scheduling

Nov 14, 2025

Calendly does make scheduling really easy. It allows you to stay within the website or app with minimal steps and lays out everything you need like the video conference links on the same app.

MANAGER

Travel and Hospitality

Calendly: The Calendar that Coordinates For You

Nov 25, 2025

Calendly has provided a seamless way for guests to book tours at our coworking space. We get email notifications tied to each booking and it sends it to our Google calendar as an event. Very helpful for planning around busy weeks.