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Managed Print Services in the Distributed Workplace

Managed Print Services in the Distributed Workplace Reviews and Ratings

What are Managed Print Services in the Distributed Workplace?

Managed print services (MPS) is the term for a service offered by an external provider to take primary responsibility for an enterprise’s print infrastructure. MPS programs are designed to meet certain objectives, such as driving down costs, improving business efficiency, enabling digital transformation (including reducing reliance on print), or reducing environmental impacts. The core components of MPS include: 1) Thorough requirements assessment. 2) Optimization of new and existing hardware.

3)Provision of service, parts and supplies within defined service levels. 4) Active management and reporting on devices, utilization and other key performance indicators (KPIs). 4) User training and change management to support solution adoption. In addition to core services some add-on components have become popular: a) Print server consolidation or elimination and cloud solutions. b) Digitization and automation of previously paper-reliant workflows and integration with business systems (document and content management digital platforms). c) Security capabilities for print infrastructure, along with security consultancy services. d) Sustainability and green initiatives programs and services.

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Logo of HP Managed Print Services

HP Managed Print Services

By HP

4.4
(183 Ratings)

HP Managed Print Services is a software designed to streamline and optimize print environments for organizations. The software provides centralized management of printing devices, helps control printing costs, improves document security, and enables workflow automation. It monitors usage, supplies status, and device health, allowing businesses to reduce downtime and enhance operational efficiency. The software assists organizations in tracking and analyzing print activities, managing device fleets, and implementing policies to restrict unauthorized access, thereby addressing challenges related to document management, security, and cost control within print infrastructure.

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Logo of Xerox Managed Print Services

Xerox Managed Print Services

By Xerox

4.7
(137 Ratings)

Xerox Managed Print Services is a software designed to help organizations optimize and manage their print infrastructure. The software offers features such as print fleet monitoring, usage analytics, document security, and cost control. By automating print workflows and supporting device management across multiple brands and locations, it aims to streamline document processes and reduce administrative burdens. Xerox Managed Print Services addresses business challenges related to print-related expenses, security vulnerabilities, and inefficient document workflows, allowing organizations to achieve greater visibility and control over their print environments.

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Logo of Canon Managed Print Services

Canon Managed Print Services

By Canon

4.6
(113 Ratings)

Canon Managed Print Services is a software designed to optimize and manage printing infrastructure within organizations. The software enables centralized control over print environments, supporting device monitoring, automated supplies management, and secure document handling. It helps businesses address challenges related to inefficient print workflows, excessive costs, and data privacy by providing usage tracking, user authentication, and reporting capabilities. Additionally, the software assists in streamlining maintenance activities and reducing downtime through proactive issue detection and remote management features. Canon Managed Print Services integrates with existing enterprise systems, aiming to enhance productivity and operational efficiency across office settings.

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Logo of Kyocera Document Solutions Managed Print Services

Kyocera Document Solutions Managed Print Services

By Kyocera

4.7
(75 Ratings)

Kyocera Document Solutions Managed Print Services is a software designed to streamline and optimize document management and printing processes within organizations. The software provides centralized control over print environments, enabling monitoring and management of devices and workflows. It offers features such as automated supply ordering, cost analysis, print policy implementation, device maintenance scheduling, and usage reporting. By addressing challenges in document security, cost containment, and device efficiency, the software helps organizations reduce unnecessary printing expenses and improve productivity. The software aims to support businesses in maintaining a secure and efficient document handling infrastructure, assisting with regulatory compliance and environmental sustainability objectives.

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Logo of Ricoh Managed Print Services

Ricoh Managed Print Services

By Ricoh

4.1
(71 Ratings)

Ricoh Managed Print Services is a software designed to optimize and manage print environments within organizations. The software provides centralized control over print devices, enabling monitoring, management, and reporting of print activities. It offers automated supplies replenishment, device maintenance scheduling, and secure printing functionalities to help regulate access and prevent unauthorized usage. Ricoh Managed Print Services addresses the business challenge of uncontrolled printing costs, inconsistent device performance, and data security risks by streamlining workflows and providing visibility into print operations. The software supports various device brands, integrates with document management workflows, and aims to improve operational efficiency by reducing manual intervention in print management.

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Logo of Konica Minolta Managed Print Services

Konica Minolta Managed Print Services

By Konica Minolta

4.6
(50 Ratings)

Konica Minolta Managed Print Services is a software solution designed to help organizations optimize and manage their print environments. The software provides tools for monitoring printer usage, managing print output, and automating supply replenishment. It offers features such as print policy enforcement, secure print release, and detailed reporting on print activities. By centralizing print fleet management and providing analytics on device utilization, the software aims to reduce operational costs, enhance document security, and streamline maintenance tasks. It addresses business needs related to print infrastructure efficiency and control, supporting organizations in their efforts to improve workflow and resource allocation.

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Logo of Toshiba Managed Print Services

Toshiba Managed Print Services

By Toshiba

4.4
(27 Ratings)

Toshiba Managed Print Services is a software designed to streamline and optimize print environments within organizations. The software assists enterprises in monitoring and managing their print devices and workflows, helping to reduce operational costs and improve document security. It provides centralized control over printing activities, supplies management, and device maintenance while enabling usage analytics and reporting. Toshiba Managed Print Services addresses challenges associated with inefficient printing processes, device downtime, and security vulnerabilities by delivering tools for automated provisioning, fleet management, and workflow integration. The software supports businesses in achieving greater productivity and improved document management through device tracking, automated service alerts, and access controls.

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Logo of Lexmark Managed Print Services

Lexmark Managed Print Services

By Xerox

3.9
(21 Ratings)

Lexmark Managed Print Services is a software solution that assists organizations in managing and optimizing their print environment. The software provides tools for monitoring and controlling print devices, securing document workflows, and automating supply replenishment. It offers analytics for print usage, enabling businesses to gain insights into printing trends and identify opportunities for cost reduction. By centralizing print management, the software addresses challenges related to device maintenance, supply management, and document security, supporting business goals for efficiency, compliance, and resource utilization.

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Logo of Adventus Managed Print Services in the Distributed Workplace

Adventus Managed Print Services in the Distributed Workplace

By Adventus

Adventus Managed Print Services is a software designed to streamline and oversee print infrastructure within distributed workplaces. The software enables centralized management of printing devices, monitors usage and performance, and automates supplies and maintenance processes. It supports secure document handling and reduces overhead associated with manual print management. Adventus Managed Print Services addresses inefficiencies in multi-site print environments by providing visibility, control, and optimization tools, allowing organizations to manage costs, enforce print policies, and improve reliability across various locations. The software also assists in reducing unnecessary printing and enhances productivity by simplifying workflows and ensuring device readiness.

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Logo of MPU Managed Document Services (MDS) (Legacy)

MPU Managed Document Services (MDS) (Legacy)

By MPU Group

MPU Managed Document Services (MDS) software provides organizations with tools to manage and optimize document workflows and processes. The software offers features such as document storage, retrieval, and sharing, supporting secure access to files across various departments. It enables automation of tasks related to document approval, tracking, and archiving, aiding compliance with regulatory requirements and reducing manual errors. MPU Managed Document Services assists businesses by streamlining document management, improving operational efficiency, and facilitating effective collaboration among users while maintaining data integrity and security standards. This software is designed to address challenges related to document handling and supports enterprises in maintaining organized and accessible records.

Gartner Research

Market Guide for Managed Print Services in the Distributed Workplace
Gartner Peer Insights 'Voice of the Customer': Managed Print Services in the Distributed Workplace

Popular Product Comparisons

HP Managed Print Services vs Xerox Managed Print ServicesHP Managed Print Services vs Ricoh Managed Print ServicesCanon Managed Print Services vs HP Managed Print ServicesRicoh Managed Print Services vs Xerox Managed Print ServicesHP Managed Print Services vs Konica Minolta Managed Print ServicesCanon Managed Print Services vs Xerox Managed Print ServicesCanon Managed Print Services vs Ricoh Managed Print ServicesKonica Minolta Managed Print Services vs Xerox Managed Print ServicesKyocera Document Solutions Managed Print Services vs Ricoh Managed Print Services

Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

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