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  3. Microsoft Planner
Logo of Microsoft Planner

Microsoft Planner

byMicrosoft
in
4.4
Market Presence: Project and Portfolio Management, Collaborative Work Management

Overview

Product Information on Microsoft Planner

Updated 3rd December 2024

What is Microsoft Planner?

Microsoft Planner is a task management tool designed for team collaboration and project organization. It allows users to create plans, assign tasks, set deadlines, and track progress through a visual interface. As part of Microsoft 365, Planner enables real-time collaboration and communication within teams. Features like drag-and-drop task management, customizable labels, and progress charts help streamline workflows and improve task tracking. Users can also utilize templates, share comments, and plan tasks with tools like Copilot, all integrated into a single platform for effective project management.

Microsoft Planner Pricing

Microsoft Planner is included at no extra cost with various Microsoft 365 subscription plans. These include Business Basic at $6 per user per month, Business Standard at $12.50 per user per month, and Business Premium at $22 per user per month. These plans offer a range of services, with Planner integrated for team task management and collaboration, providing robust project management features within the broader Microsoft 365 ecosystem.

Microsoft Planner Product Images

Access work faster
Access work faster
Daily Task and Work Management
Daily Task and Work Management

Overall experience with Microsoft Planner

Senior Strategy Business Development
1B - 3B USD, Transportation
FAVORABLE

“Microsoft Planner Excels In Task Management While Missing Advanced Planning Capabilities”

5.0
Aug 5, 2025
Microsoft Planner has displayed high dependability and significant work management support. The software has a tight and successful integration support with Microsoft Apps like SharePoint, Outlook, Teams, and others, bringing a unified work space where roles and tasks are shared. Microsoft Planner has transparency and reliability, where tracking of individual tasks and deadlines promotes transparency.
HEAD OF MARKETING
<50M USD, Miscellaneous
CRITICAL

“Microsoft's Planner: A Potentially Great Product Hindered by Multiple Apps”

3.0
Sep 27, 2024
Planner is a good, fairly limited task manager in the style of many others, but frustratingly held back by Microsoft's insistence in having three separate apps instead of one. My personal tasks are in To-Do, Planner for team projects, then Project for more complex team projects. These 3 apps exist together in this weird overlapping ecosystem which forces you to use them all for slightly different purposes and then use Teams Planner as some sort of dashboard to try and tie them all together. It doesn't work. Many competing products just do all of these things with one app. It's nearly a great product, but unfortunately I always find myself returning to alternative project management apps.

About Company

Company Description

Updated 25th March 2024

Microsoft enables digital transformation for the era of an intelligent cloud and an intelligent edge. Its mission is to empower every person and every organization on the planet to achieve more. Microsoft is dedicated to advancing human and organizational achievement. Microsoft Security helps protect people and data against cyberthreats to give peace of mind.

Company Details

Updated 25th March 2024
Company type
Public
Year Founded
1975
Head office location
Redmond, Washington, United States
Number of employees
10000+
Annual Revenue
30B+ USD
Website
https://microsoft.com

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Key Insights

A Snapshot of What Matters - Based on Validated User Reviews

Reviewer Insights for: Microsoft Planner
Deciding Factors: Microsoft Planner Vs. Market Average
Performance of Microsoft Planner Across Market Features

Microsoft Planner Likes & Dislikes

Like

Microsoft Planner has powerful task-level details, which consist of links, checklists, labels, priority, among others, offering detailed information without overwhelming the user. Microsoft Planner has a seamless mobile app accessibility that is well designed, shows assigned tasks and offers timely updates. The app has inbuilt progress trackers, helping us track task progress and resources required to complete different assignments.

Like

I really like the elegant simplicity of the Planner cards and the fact that it integrates with apps such as Teams. It's included as part of the MS365 Teams subscription

Like

I like that it's a central location where you can keep notes and actions. It's a lot cleaner and more up to date than OneNote and easy to connect Team Meetings to where you can add tasks, status and notes. I like the nesting ability to keep track of things in folders if you have reoccurring meetings or lists of tasks that need to be shared and status visible to all.

Dislike

Microsoft Planner has limited advanced project planning capabilities like Gantt Charts and Critical Path Tracking, among others.

Dislike

Confusion of how it integrates into Planner and To Do It keeps changing and relaunching with a slightly different name or features but it's still frustrating to use Need to upgrade to a paid Project account for larger projects and features

Dislike

Not necessarily Planner itself, but recently Microsoft seems to be pointing MS Project cloud users to Planner and it's not intuitive how Planner can take the place of Project. For new users, it's not intuitive on how they can get to pages or connect with their meetings. You learn it over time or by chance, but it has some neat features. Adoption is slow but can be effective if people use it.

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Peer Discussions

Microsoft Planner Reviews and Ratings

4.4

(711 Ratings)

Rating Distribution

5 Star
41%
4 Star
50%
3 Star
8%
2 Star
1%
1 Star
0%
Why ratings and reviews count differ?

Customer Experience

Evaluation & Contracting

4.3

Integration & Deployment

4.4

Service & Support

4.3

Product Capabilities

4.3

Filter Reviews
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Last 12 Months
Star Rating
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Reviewer's Industry
Reviewer's Region
Reviewer's Job Function
  • Senior Strategy Business Development
    1B-10B USD
    Transportation
    Review Source

    Microsoft Planner Excels In Task Management While Missing Advanced Planning Capabilities

    5.0
    Aug 5, 2025
    Microsoft Planner has displayed high dependability and significant work management support. The software has a tight and successful integration support with Microsoft Apps like SharePoint, Outlook, Teams, and others, bringing a unified work space where roles and tasks are shared. Microsoft Planner has transparency and reliability, where tracking of individual tasks and deadlines promotes transparency.
  • IT ASSOCIATE
    <50M USD
    Hardware
    Review Source

    Fantastic tool that can be utilized to track progress and notes.

    4.0
    Oct 16, 2025
    Easy to use and integrate meeting notes and actions that are assigned. Utilizes the Microsoft Teams environment so if heavy users of Teams, it can be beneficial.
  • NETWORK TECHNICIAN
    1B-10B USD
    IT Services
    Review Source

    A Visual and Collaborative Way To Manage Tasks and Project

    5.0
    Aug 24, 2025
    Microsoft Planner has been an oustanding experience. It organizes work visuals, tracks progress on tasks and allows collaboration on ongoing projects.
  • DATA ANALYST
    10B+ USD
    Travel and Hospitality
    Review Source

    Team Collaboration Enhanced With Simple Task Management and Custom Organization Options

    4.0
    Nov 4, 2025
    My team uses Planner to align projects and report progress week over week. We create tasks for each ongoing project and keep the details and subtasks updated so leaders can see the current state of all of the work our team is doing. Planner is easy to navigate, and the features are intuitive for the user to implement
  • It Associate
    Gov't/PS/Ed
    Education
    Review Source

    Real-Time Task Updates Aid Organization, Yet Restoring Deleted Items Remains Impossible

    5.0
    Dec 31, 2025
    Microsoft Planner has helped streamline the management and organization of tasks that my team and I are involved in.
...
Showing Result 1-5 of 721

Recommended Gartner Research

  • Critical Capabilities for Project and Portfolio Management
  • Magic Quadrant for Project and Portfolio Management

Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

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