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  3. DocuWare
Logo of DocuWare

DocuWare

byDocuWare
in
4.6
Market Presence: Document Management, Accounts Payable Applications

Overview

Product Information on DocuWare

Updated 12th November 2025

What is DocuWare?

DocuWare's document management system is designed to solve the common challenges businesses face, such as managing information silos and reducing data duplication. The platform provides advanced document indexing, secure storage, and workflow automation, which seamlessly integrates with tools like Microsoft 365 and SharePoint. It is cloud-based, facilitating secure online collaboration, version control, and comprehensive administrative oversight, but also available on-premises for businesses requiring localized solutions. AI-powered workflows ensure smart and intuitive processing and transformation of business operations. DocuWare’s solution helps businesses boost productivity, maintain data security, and stay compliant with industry regulations, providing a solid foundation for effective digital transformation. Numerous add-ons further enhance the platform, allowing customization and scalability to meet specific business requirements.

DocuWare Pricing

DocuWare’s pricing model is designed to be as flexible as the business needs of its customers. Subscription plans range from basic storage and number of licenses to premium packages that can be combined with advanced functionalities and integrations, including various add-ons. Customers can choose between monthly and annual payment options to best fit their budgets. This approach guarantees scalability.

Overall experience with DocuWare

Director of Finance
<50M USD, Services (non-Government)
FAVORABLE

“Initial Setup Was Extensive but Invoice Management Functionality Exceeded Expectations”

5.0
Dec 3, 2025
It's been a long road to setup the tool but we received a lot of help from Docuware in order to fullfill our requirements
Director
<50M USD, Insurance (except health)
CRITICAL

“Critical Review”

3.0
Dec 19, 2025
Product is satisfactory, not so the assistance and documentation

About Company

Company Description

Updated 19th November 2025

DocuWare helps businesses simplify their day-to-day operations with innovative document management and workflow automation solutions. With 36 years of experience, DocuWare has earned the trust of more than 20,000 customers in over 100 countries. DocuWare’s headquarters are in Germering, Germany, with additional offices in New York and EMEA. DocuWare leverages intelligent cloud technology and AI capabilities to ensure secure and compliant handling of digital documents, transforming business operations effortlessly. With 500 different integrations across email, team portals, CRM, ERP, HR systems, homegrown software and more, DocuWare is adaptable to various IT ecosystems. Over 800 dedicated partners recommend DocuWare. The company is committed to social responsibility, supporting communities through educational programs and reforestation projects. DocuWare continues to drive digital transformation while making a positive impact locally and globally.

Company Details

Updated 19th November 2025
Year Founded
1988
Head office location
Germering, Germany
Number of employees
501 - 1000
Website
https://start.docuware.com/

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Key Insights

A Snapshot of What Matters - Based on Validated User Reviews

User Sentiment About DocuWare
Reviewer Insights for: DocuWare
Deciding Factors: DocuWare Vs. Market Average

DocuWare Likes & Dislikes

Like

The simplicity and the agility to process our suppliers invoices.

Like

Relatively easy to use at basic level

Like

Easy to use, very positive feedback from users, flexibility & components approach, customizable

Dislike

Nothing at all, it works even better than expected.

Dislike

Poor AI support, poor documentation and assistance, excessive price of storage space on cloud

Dislike

Cross-Server deployment needs improvement (test vs prod on prem)

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Peer Discussions

DocuWare Reviews and Ratings

4.6

(264 Ratings)

Rating Distribution

5 Star
50%
4 Star
45%
3 Star
4%
2 Star
1%
1 Star
0%
Why ratings and reviews count differ?

Customer Experience

Evaluation & Contracting

4.4

Integration & Deployment

4.5

Service & Support

4.4

Product Capabilities

4.5

Filter Reviews
Sort By:
Most helpful
Last 12 Months
Star Rating
Reviewer Type
Reviewer's Company Size
Reviewer's Industry
Reviewer's Region
Reviewer's Job Function
  • Director of Finance
    <50M USD
    Services (non-Government)
    Review Source

    Initial Setup Was Extensive but Invoice Management Functionality Exceeded Expectations

    5.0
    Dec 3, 2025
    It's been a long road to setup the tool but we received a lot of help from Docuware in order to fullfill our requirements
  • Director
    50M-1B USD
    Insurance (except health)
    Review Source

    DocuWare praised for stability and customization, very positive user feedback

    5.0
    Dec 17, 2025
    Very competent sales manager for Central Europe, fair, competent, no gold plating, no unnessesary components sold. DocuWare as tool is extremely stable, fast and reliable. Can be customized quite easy to own needs (or use one of the many competent partners of DocuWare). Very happy with installation overall.
  • Director of IT
    <50M USD
    Manufacturing
    Review Source

    Advanced Search Capabilities Enhance Workflow, Setup Help Often Necessary

    5.0
    Dec 10, 2025
    We use docuware for purchasing validation workflows, and quality issues management. We are considering deploying new modules like electronic document management.
  • Finance Manager
    <50M USD
    Healthcare and Biotech
    Review Source

    A smart solution to going paperless

    4.0
    Jan 12, 2026
    User friendly and reliable in handling of documentation. Has improved our companies organizing for audit purposes
  • Associate
    <50M USD
    Miscellaneous
    Review Source

    Simple Interface Aids File Location Yet Prone To Occasional User Mistakes

    5.0
    Dec 22, 2025
    The product is extremely useful: I can find files in a few seconds, among a huge quantity of them. It is clear and simple to use. I still haven't found any critical issues.
...
Showing Result 1-5 of 295

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Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

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