• HOME
  • CATEGORIES

    • CATEGORIES

    • Application Development

      • Observability Platforms
      • Integrated Development Environment (IDE) Software
      • Enterprise Agile Planning Tools
      • Integration Platform as a Service
      • AI-Augmented Software Testing Tools
      • View All
    • Artificial Intelligence

      • AI Code Assistants (Transitioning to AI Coding Agents)
      • Generative AI Knowledge Management Apps/General Productivity
      • AI Application Development Platforms
      • Conversational AI Platforms
      • Artificial Intelligence Applications in IT Service Management (Transitioning to AI Applications in IT Service Management)
      • View All
    • Cloud Computing

      • Backup and Data Protection Platforms
      • Cloud Database Management Systems
      • Strategic Cloud Platform Services
      • Server Virtualization (Transitioning to Server Virtualization Platforms)
      • Hybrid Cloud Storage
      • View All
    • Customer Relationship Management

      • Contact Center as a Service
      • CRM Customer Engagement Center
      • Digital Experience Platforms
      • Web Content Management
      • Field Service Management
      • View All
    • Data and Analytics

      • Analytics and Business Intelligence Platforms
      • Data Science and Machine Learning Platforms (Transitioning to AI Platforms For Data Science and Machine Learning)
      • Data Integration Tools
      • Process Mining Platforms (Transitioning to Process Intelligence Platforms)
      • Metadata Management Solutions
      • View All
    • Education

      • Manager and Leadership Training
      • Corporate Learning Technologies
      • eLearning Authoring Tools
      • Higher Education Student Information System Software as a Service (Transitioning to Higher Education SaaS Student Information Systems)
      • Digital Learning Content Providers
      • View All
    • Enterprise Networking and Communications

      • Unified Communications as a Service
      • Global WAN Services
      • Edge Distribution Platforms
      • Intranet Packaged Solutions
      • SD-WAN
      • View All
    • Finance

      • Expense Management Software
      • Financial Close and Consolidation Solutions
      • Financial Planning Software
      • Cloud Financial Management Tools
      • Accounts Payable Applications
      • View All
    • Healthcare and Life Sciences

      • Medical Device Security Solutions (Transitioning to Medical Device Risk Management Platforms)
      • Health Navigation Solutions
      • Claim Editor Software
      • Revenue Cycle Management Software (Transitioning to Revenue Cycle Management Solutions)
      • Digital Health Platforms (Transitioning to Healthcare Provider Industry Cloud Platforms)
      • View All
    • Human Resources

      • Employee Recognition and Reward Systems
      • Workforce Management Applications (Transitioning to Workforce Management (WFM) Technology)
      • Digital Employee Experience Management Tools
      • Talent Acquisition (Recruiting) Suites
      • Cloud HCM Suites for Regional and/or Sub-1,000 Employee Enterprises
      • View All
    • IT Infrastructure and IoT

      • Enterprise Wired and Wireless LAN Infrastructure (Transitioning to Enterprise Wired and Wireless LAN)
      • IT Service Management Platforms
      • Endpoint Management Tools
      • Container Management
      • Infrastructure Monitoring Tools
      • View All
    • IT Security

      • Endpoint Protection Platforms
      • Email Security
      • Managed Detection and Response
      • Security Information and Event Management
      • Security Awareness Computer-Based Training
      • View All
    • Legal

      • Contract Life Cycle Management
      • Electronic Signature
      • Governance, Risk and Compliance Tools, Assurance Leaders
      • Compliance Monitoring Solutions
      • Corporate Governance Services
      • View All
    • Manufacturing

      • Enterprise Asset Management Software
      • Manufacturing Execution Systems
      • Global Industrial IoT Platforms
      • PLM Software in Discrete Manufacturing Industries
      • Computer-Aided Design (CAD) Software
      • View All
    • Marketing

      • Video Editing Software
      • Email Marketing
      • Multichannel Marketing Hubs
      • Voice of the Customer Platforms
      • Customer Data Platforms
      • View All
    • Productivity and Collaboration

      • Document Management
      • Collaborative Work Management
      • Visual Collaboration Applications
      • Knowledge Management (KM) Software
      • Adaptive Project Management and Reporting
      • View All
    • Public Sector and Government

      • Government ERP Solutions
      • Government Budgeting and Planning Solution
      • Cloud-Based ERP for U.S. Local Government
      • Citizen Service Delivery
      • Government Contracting Software
      • View All
    • Retail

      • Digital Commerce
      • Digital Commerce Payment Vendors (Transitioning to Digital Commerce Payment Platforms)
      • Retail Workforce Management Applications (Transitioning to Retail Workforce Management Technology)
      • Retail Assortment Management Applications: Long Life Cycle Products
      • Digital Shelf Analytics
      • View All
    • Sales

      • Revenue Enablement Platforms
      • Configure, Price and Quote Applications
      • Sales Force Automation Platforms (Transitioning to CRM Sales Platforms)
      • Revenue Intelligence (Transitioning to Revenue Action Orchestration)
      • Sales Performance Management
      • View All
    • Supply Chain Management

      • Supply Chain Planning Solutions
      • Transportation Management Systems
      • Real-Time Transportation Visibility Platforms
      • Warehouse Management Systems
      • Supply Chain Strategy, Planning and Operations Consulting
      • View All
    • Utilities

      • Geospatial Information Systems for Energy and Utilities
      • Mobile Workforce Management Software for Utilities (Transitioning to Mobile Workforce Management Solutions for Power and Utilities)
      • Energy Management and Optimization Systems
      • Energy Trading and Risk Management
      • Advanced Distribution Management Systems
      • View All
    • Browse All Categories
  • FOR VENDORS

    • FOR VENDORS

    • Log In to Vendor Portal
    • Get Started
  • REVIEWS

    • REVIEWS

    • Write a Review
    • Product Reviews
    • Vendor Directory
    • Product Comparisons
  • GARTNER PEER COMMUNITY™
  • GARTNER.COM
  • Community GuidelinesListing GuidelinesBrowse VendorsRules of EngagementFAQPrivacyTerms of Service
    ©2026 Gartner, Inc. and/or its affiliates.
    All rights reserved.
  • Categories

      • Application Development
      • Artificial Intelligence
      • Cloud Computing
      • Customer Relationship Management
      • Data and Analytics
      • Education
      • Enterprise Networking and Communications
      • Finance
      • Healthcare and Life Sciences
      • Human Resources
      • IT Infrastructure and IoT
      • IT Security
      • Legal
      • Manufacturing
      • Marketing
      • Productivity and Collaboration
      • Public Sector and Government
      • Retail
      • Sales
      • Supply Chain Management
      • Utilities
      Browse All Categories

      Application Development

      69 markets
      • Observability Platforms
      • Integrated Development Environment (IDE) Software
      • Enterprise Agile Planning Tools
      • Integration Platform as a Service
      • AI-Augmented Software Testing Tools
      • API Management
      • Enterprise Low-Code Application Platforms
      • Robotic Process Automation
      • Business Orchestration and Automation Technologies
      • Business Process Automation Tools
      • DevOps Platforms (Transitioning to DevSecOps Platforms)
      • Enterprise Architecture Tools
      • Custom Software Development Services
      • Code Review Tools
      • Domain Registrars
      • Digital Adoption Platforms
      • Game Engine Software
      • Website Builders
      • Public Cloud IT Transformation Services (Transitioning to Public Cloud Optimization and Transformation Services)
      • Developer Productivity Insight Platforms
      • API Generation Software
      • AI Agents for Application Developers
      • Feature Management
      • Application Platforms (Transitioning to Cloud-Native Application Protection Platforms)
      • Application Crowdtesting Services
      • Prototyping Software
      • Mobile App Analytics
      • Test Data Management
      • Virtual Reality Development Software
      • Green Software Engineering
      • Application Integration Platforms
      • Application Testing Services, Worldwide (Transitioning to Quality Engineering Services)
      • Event Brokers
      • AI-Augmented Code Modernization Tools
      • Independent Third-Party Software Support of Megavendors
      • Microsoft 365 Implementation and Support Services
      • Application Development Life Cycle Management (Transitioning to DevOps Platforms)
      • Digital Twin of an Organization Platforms
      • BPM-Platform-Based Case Management Frameworks
      • Microsoft Product Support Services
      • Product Roadmapping Tools for Software Engineering
      • AI Agent Development Platforms for Software Engineering
      • Application Composition Platform
      • Multiexperience Development Platforms
      • Application Portfolio Management Tools
      • Internal Developer Portals
      • Load Testing Tools
      • Mobile Development Frameworks
      • Cloud Development Environments
      • B2B Gateway Software
      • SAP S/4HANA Application Services, Worldwide (Transitioning to Cloud ERP Services)
      • Blockchain Consulting and Proof-of-Concept Development Services
      • Citizen Application Development Platforms
      • Mobile Application Testing Services
      • API and MCP Testing Tools
      • Value Stream Management Platforms
      • Oracle Cloud Application Services, Worldwide (Transitioning to Cloud ERP Services)
      • SAP Application Services, Worldwide
      • SAP SuccessFactors Service Providers (Transitioning to Cloud ERP Services)
      • Service Mesh
      • Business-Outcome-Driven Enterprise Architecture Consulting (Retired)
      • Oracle Application Services, Worldwide (Transitioning to Cloud ERP Services)
      • Rapid Mobile App Development Tools
      • SAP Selective Test Data Management Tools
      • Augmented Reality Development Software
      • Blockchain as a Service
      • Mobile Application Management (Transitioning to Endpoint Management Tools)
      • Mobile Back-End Services
      • R&D Outsourcing Providers
      View More
  • For Vendors

    • Log In to Vendor Portal 

    • Get Started 

  • Write a Review

Join / Sign In
  1. Home
  2. /
  3. Exchange Online
Logo of Exchange Online

Exchange Online

byMicrosoft
in E-Discovery Solutions
4.0

Overview

Product Information on Exchange Online

Updated 13th October 2025

What is Exchange Online?

Exchange Online is a cloud-based email and calendaring software that offers email hosting, scheduling, and contact management for organizations. The software provides access to email, calendar, and contacts from various devices, supporting integration with other productivity tools and security features such as anti-malware and anti-spam filtering. Exchange Online enables users to manage mailboxes, share calendars, and collaborate through features like shared mailboxes and resource scheduling. The software addresses business communication needs by supporting compliance requirements, eDiscovery, and data loss prevention. Exchange Online is designed to support organizational productivity by maintaining email availability, security, and management capabilities.

Exchange Online Pricing

Exchange Online is a software that uses a subscription-based pricing model. The software is available through various plans structured per user on a monthly or annual basis, with different tiers offering varying levels of mailbox storage and features such as integration with Outlook, security options, and compliance tools. Larger organizations may receive volume licensing options based on user count and contract terms.

Overall experience with Exchange Online

IT ASSOCIATE
500M - 1B USD, Banking
FAVORABLE

“Exchange Online: An Effective Messaging Solution for Global Companies”

4.0
Jan 31, 2025
For the most part, Exchange Online is an effective messaging solution with a wide array of features. Not only does it handle our Fortune 500 company's messaging needs; it also is able to connect and operate with a large set of third-party solutions (not every MS tool is top tier). We make use of most of the product, especially conference room breakouts to include Teams configured rooms vs purely physical rooms. As a global company, Exchange Online scales quite well, given that our footprint is spread across several cities on three different continents.
NETWORK ADMINISTRATOR
1B - 3B USD, Miscellaneous
CRITICAL

“Migration to Exchange Online Is Smooth but Service Reliability Remains Problematic”

2.0
Oct 15, 2025
The service is slow and riddled with access issues far too often for an enterprise environment. The "Outlook (New)" application to access Exchange Online is not liked by most of our users who prefer the "Classic" version but having two icons that look almost exactly the same is confusing to the end-users. We try to uninstall the "New" version but it seems it is often installed with updates so keeps coming back.

About Company

Company Description

Updated 11th August 2023

Microsoft enables digital transformation for the era of an intelligent cloud and an intelligent edge. Its mission is to empower every person and every organization on the planet to achieve more. Microsoft is dedicated to advancing human and organizational achievement. Microsoft Security helps protect people and data against cyberthreats to give peace of mind.

Company Details

Updated 25th March 2024
Company type
Public
Year Founded
1975
Head office location
Redmond, Washington, United States
Number of employees
10000+
Annual Revenue
30B+ USD
Website
https://microsoft.com

Do You Manage Peer Insights at Microsoft?

Access Vendor Portal to update and manage your profile.

Key Insights

A Snapshot of What Matters - Based on Validated User Reviews

Reviewer Insights for: Exchange Online
Performance of Exchange Online Across Market Features

Exchange Online Likes & Dislikes

Like

Ability to work with and be configured with third party applications. I.E. ProofPoint and Global Relay. Yes, MS packages Exchange Online with the entirety of the MS365 toolset, but it does work well within MS365, and we don't feel that Exchange causes issues with the other products that it is designed to work with. We are also able to segment mail based on many different factors beyond just a destination domain.

Like

Relatively easy migration from Exchange on-premise to Exchange Online for an enterprise that is a high-volume user of email.

Like

Built-in protection features like anti-spam, anti-malware, anti-phishing, Mail Flow, Shared mailboxes and shared calendars, transport rules, reporting and exporting capabilities.

Dislike

Probably the biggest issue is that you are part of the MS environment, typically if we have problems affecting our environment, they are MS problems outside of our control and there is nothing we can do until MS fixes their issues. Service and Support is mediocre at best. You will have to work through an overseas support queue that seems more interested in following their checklists rather than helping identify the problem and get you directed to the proper group. This is incredibly frustrating. PowerShell knowledge is most definitely a required skillset for admins. It is often easier to use PowerShell as opposed to the GUI. Especially after you identify common tasks that can be scripted out.

Dislike

Far too many instances of the service being degraded due to technical issues, impacting our enterprise environment far too often.

Dislike

Limited customization options, automated tasks require PowerShell expertise, occasional service downtime, limited support for third party integrations.

Top Exchange Online Alternatives

Logo of Reveal Enterprise
1. Reveal Enterprise
4.6
(116 Ratings)
Logo of Office 365 Security & Compliance Center (Legacy)
2. Office 365 Security & Compliance Center (Legacy)
4.2
(106 Ratings)
Logo of Everlaw
3. Everlaw
4.7
(91 Ratings)
View All Alternatives

Peer Discussions

Exchange Online Reviews and Ratings

4.0

(23 Ratings)

Rating Distribution

5 Star
35%
4 Star
57%
3 Star
4%
2 Star
4%
1 Star
0%
Why ratings and reviews count differ?

Customer Experience

Evaluation & Contracting

4.4

Integration & Deployment

4.6

Service & Support

4.1

Product Capabilities

4.5

Filter Reviews
Sort By:
Most helpful
Last 12 Months
Star Rating
Reviewer Type
Reviewer's Company Size
Reviewer's Industry
Reviewer's Region
Reviewer's Job Function
  • NETWORK ADMINISTRATOR
    1B-10B USD
    Miscellaneous
    Review Source

    Migration to Exchange Online Is Smooth but Service Reliability Remains Problematic

    2.0
    Oct 15, 2025
    The service is slow and riddled with access issues far too often for an enterprise environment. The "Outlook (New)" application to access Exchange Online is not liked by most of our users who prefer the "Classic" version but having two icons that look almost exactly the same is confusing to the end-users. We try to uninstall the "New" version but it seems it is often installed with updates so keeps coming back.
  • IT ASSOCIATE
    50M-1B USD
    Banking
    Review Source

    Exchange Online: An Effective Messaging Solution for Global Companies

    4.0
    Jan 31, 2025
    For the most part, Exchange Online is an effective messaging solution with a wide array of features. Not only does it handle our Fortune 500 company's messaging needs; it also is able to connect and operate with a large set of third-party solutions (not every MS tool is top tier). We make use of most of the product, especially conference room breakouts to include Teams configured rooms vs purely physical rooms. As a global company, Exchange Online scales quite well, given that our footprint is spread across several cities on three different continents.
  • IT SERVICES ASSOCIATE
    50M-1B USD
    IT Services
    Review Source

    Securing Emails for your organization with Microsoft Exchange Online

    5.0
    Jan 30, 2025
    Microsoft Exchange Online is a great tool. We are using Exchange Online in our environment as our primary email security solution. It has many advanced features like anti-phishing policies, anti-malware policies, and anti-spam policies that proactively protects the emails from malicious and phishing attacks. It acts as a first line-of-defense for securing your emails. I also like the transform rules from which we can block or allow specific emails from entering into our organization. With Mail flow, we can search the contents or email messages for investigation purposes. It has features like shared calendars and shared mailboxes which makes your work easy.
  • DM
    <50M USD
    IT Services
    Review Source

    Security and Functionality: Key Features of the Enduring Product

    5.0
    Nov 8, 2024
    We are having a very good experience with the product and we are using it for a long time, like more than 10 years.
  • IT Associate
    1B-10B USD
    Manufacturing
    Review Source

    Reliable and scalable email-solution

    4.0
    Feb 21, 2024
    Reliable and scalable email-solution that integrates perfectly into the Microsoft environment
Showing Result 1-5 of 25

Recommended Gartner Insights

  • Market Guide for E-Discovery Solutions

Gartner Peer Insights content consists of the opinions of individual end users based on their own experiences, and should not be construed as statements of fact, nor do they represent the views of Gartner or its affiliates. Gartner does not endorse any vendor, product or service depicted in this content nor makes any warranties, expressed or implied, with respect to this content, about its accuracy or completeness, including any warranties of merchantability or fitness for a particular purpose.

This site is protected by hCaptcha and its Privacy Policy and Terms of Use apply.


Software reviews and ratings for EMMS, BI, CRM, MDM, analytics, security and other platforms - Peer Insights by Gartner
Community GuidelinesListing GuidelinesBrowse VendorsRules of EngagementFAQsPrivacyTerms of Use

©2026 Gartner, Inc. and/or its affiliates.

All rights reserved.