Digital Communications Governance and Archiving Solutions Reviews and Ratings
What is Digital Communications Governance and Archiving Solutions?
Gartner defines digital communications governance and archiving (DCGA) solutions as designed to enforce corporate governance and regulatory compliance, and derive insights from an evolving number of digital communications tools utilized by organizations. For the various communications tools in use across the enterprise, DCGA solutions enable consistent policy management and enforcement, reveal new data insights, and provide reporting capabilities of their use.
Organizations utilize DCGA solutions to proactively manage, monitor, collect and archive communications content. They are critical to an organizations’ efforts to meet a growing number of regulatory compliance mandates and an expanding scope of organizational communications governance and data insights.
Compliance requirements include monitoring, oversight, audits and investigations for regulated industries such as financial services and health sciences. They also extend to investigation requirements of the public sector to respond to public records requests. Corporate governance requirements include employee conduct and handling of sensitive data in the use of digital communication tools.
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Google Vault is an information governance and eDiscovery software designed to help organizations manage, retain, search, and export data stored in Google Workspace applications such as Gmail, Google Drive, Google Chat, and Google Meet. The software enables administrators and legal teams to set retention rules, place holds on user data, and conduct audits to ensure compliance with data retention policies and legal requirements. It supports advanced search capabilities and provides tools for exporting data for further review and investigation, addressing the business need for data management, regulatory compliance, and litigation support.
Arctera Enterprise Vault is software designed to facilitate secure data archiving and retention for organizations. The software enables automated electronic data storage, indexing, and search capabilities, allowing users to manage unstructured and structured data from various sources. It helps address compliance requirements by providing features for audit trails, legal hold, and retention policy enforcement. The software supports centralized management, allowing IT teams to govern access controls and ensure data privacy. It integrates with email systems, file servers, and cloud environments to capture and safeguard organizational information. Arctera Enterprise Vault is utilized for simplifying data governance processes and mitigating risks associated with loss or unauthorized access to critical business data.
Mimecast Cloud Archive provides self-service, intuitive tools that empower your team to collect, discover, preserve, and review all types of collaboration data. Meet your growing information management challenges, including adherence to data retention requirements to support legal discovery and regulatory compliance.
- Archive data is stored in triplicate across multiple geographically-diverse datacenters for optimum resilience
- Secure and tamper-resistant email and metadata retention provide peace of mind
- Employees can rapidly search their personal archives from virtually anywhere via desktop and mobile apps along with mailbox management and folder structure replication
- Granular litigation hold, near real-time e-discovery search and reporting strengthen compliance
- Rapid eDiscovery search and case management tools empower administrators to more easily identify critical data and perform early case assessments
- Data can also be rapidly ingested to consolidate legacy archives
Proofpoint Archive is a cloud-native software-as-a-solution offering designed to address the challenges of managing and preserving electronic communications for regulatory compliance and legal requirements. The software enables capturing, storing, and indexing of email, social media, and other digital communication channels, providing secure and tamper-proof archival storage. It includes powerful search, supported by a unique financially backed SLA, and e-discovery capabilities that enable efficient retrieval and review of archived content. The software supports policy-based retention and disposition, helping organizations comply with various regulatory frameworks. It offers tools for supervision and auditing to mitigate risks and enable regulatory compliance associated with communication data. Proofpoint Archive facilitates streamlined access to historical communications while enabling organizations to improve investigations readiness to meet legal and governance obligations.
Archive360 is a software designed for secure archiving, management, and migration of digital records and data. The software offers features such as compliance archiving, data retention, advanced search, legal hold capabilities, and support for structured and unstructured data formats. It enables organizations to move legacy archives to cloud environments, providing centralized access and control over corporate information. Archive360 assists businesses in meeting regulatory requirements and managing data lifecycle, while offering tools for auditing, reporting, and integration with existing systems. The software addresses challenges related to data consolidation, security, and long-term preservation for enterprises that require reliable digital archiving and migration solutions.
Barracuda Message Archiver is an email archiving solution that helps organizations securely store, manage, and retrieve email communications while meeting compliance requirements. Available as a physical, virtual, or cloud-connected deployment, it offers advanced features like policy-based retention, legal hold, and search across messages, attachments, and metadata. Barracuda Message Archiver reduces storage costs, ensures regulatory compliance, and simplifies email management for businesses of all sizes.
Smarsh Enterprise Platform is a software designed to help organizations capture, archive, and manage electronic communications across multiple channels such as email, instant messaging, social media, and mobile communications. The software enables organizations to retain and retrieve communications data to address compliance, legal discovery, and policy monitoring requirements. It provides tools for archiving, search, supervision, and reporting, allowing businesses to efficiently manage large volumes of data and support regulatory obligations. The software also offers integration capabilities with various communication sources and applications, supporting scalability and security for enterprise environments. Smarsh Enterprise Platform is used to facilitate oversight and operational management of digital communications in regulated industries.
Smarsh Professional Archive is a software designed to capture, archive, and manage electronic communications across multiple channels, including email, social media, mobile messaging, and collaboration platforms. The software enables organizations to comply with regulatory requirements by preserving communication data in a secure and searchable repository. It supports advanced search, e-discovery, and supervision capabilities, allowing legal and compliance teams to access relevant information efficiently. Smarsh Professional Archive addresses the business need for maintaining records of digital communications, supporting audit readiness and risk management through policy-based retention, monitoring, and reporting features.
Jatheon Archiving Suite is a software designed to provide secure and robust archiving of electronic communications such as email, social media, and mobile messaging for organizations. The software offers tools for retention, indexing, and retrieval of digital communications, helping organizations meet compliance, eDiscovery, and legal requirements. It supports advanced search capabilities, customizable retention policies, and granular access controls. The software is built to help organizations manage large volumes of communication data, streamline regulatory audits, and enable efficient data management and recovery. Integration options are provided for commonly used platforms, and the software focuses on automating archiving processes to reduce the risk of data loss and unauthorized access.
Global Relay Archive is a software that provides cloud-based archiving of electronic communications for organizations. The software captures, stores, indexes, and retrieves various forms of digital communications including email, instant messaging, social media, mobile messaging, and voice data. It is designed to support compliance with regulatory requirements and internal governance policies by providing secure, tamper-evident storage and granular search functionality. The software enables organizations to manage retention policies, perform advanced searches, and streamline e-discovery processes, helping address challenges related to data governance, risk management, and regulatory reporting.
Commvault Archiving is software designed to manage and retain enterprise data by enabling automated archiving and efficient long-term storage of emails, files, and other digital content. The software offers features such as data deduplication, advanced search capabilities, and policy-based retention management, aiding organizations in reducing storage requirements and maintaining regulatory compliance. Commvault Archiving allows users to access archived content through integrated search functionality and supports secure data management, helping businesses address data governance and eDiscovery requirements. The software streamlines data lifecycle management by automating archival processes and optimizing storage resources, supporting organizational needs for data accessibility and retention while mitigating risks associated with data loss and unauthorized access.
Dell SourceOne is an email and file archiving software designed to facilitate retention management, compliance, and eDiscovery for organizations. The software offers features including centralized archiving, data indexing, search capabilities, and policy-based management of emails and files. Dell SourceOne allows organizations to streamline the management of electronic communications and unstructured data, helping to address regulatory and legal requirements related to information retention and retrieval. The software supports integration with different messaging platforms and storage environments, aiming to simplify the process of archiving, searching, and exporting content for review or investigation.
Barracuda Cloud Archiving Service is a fully cloud-based email archiving solution that helps organizations securely store, search, and retrieve email communications for compliance and eDiscovery. It provides secure storage with policy-based retention, legal hold, and audit trails to meet regulatory requirements. Advanced search makes it easy to locate messages across multiple mailboxes, while role-based access controls ensure security. Not to mention users can access archived emails anytime via a web interface or mobile devices, helping improve productivity and compliance.
Vaultastic is a software designed for email archiving and management. It enables organizations to store, manage, and retrieve email data securely from multiple sources including cloud and on-premises messaging systems. The software offers features such as automated email capture, searchable archives, data retention management, e-discovery, and compliance support. Vaultastic addresses business needs related to data preservation, regulatory compliance, risk management, and information governance by providing centralized access to archived emails and supporting quick data recovery during audits or legal investigations. The software is aimed at helping organizations ensure email data integrity, minimize storage costs, and maintain business continuity.
ZL Tech Platform is an information governance software designed to manage unstructured data across organizations. The software offers features for information archiving, eDiscovery, records management, compliance, and analytics within a unified framework. It centralizes data from sources such as email, file shares, and collaboration tools, enabling organizations to handle data lifecycle requirements, retention policies, and legal holds. The software aims to address business challenges related to regulatory requirements, data privacy, risk mitigation, and operational efficiency by providing oversight and control over large volumes of enterprise information.
Theta Lake Risk and Compliance Suite is a software designed to help organizations manage and oversee compliance and security risks related to communications and collaboration platforms. The software provides automated supervision, retention, and discovery of content across video, audio, chat, and document sharing tools. It uses artificial intelligence to identify risks, flag policy violations, and offer search and e-discovery capabilities for regulated data. The software supports regulatory compliance requirements by enabling secure capture and archiving and delivers workflow tools for review and oversight. It aims to address business challenges related to compliance monitoring, recordkeeping, data privacy, and risk detection across modern collaboration and communication environments.
Bloomberg Vault is a software designed to enable organizations to capture, archive, and manage electronic communications and data for regulatory compliance and e-discovery requirements. This software supports information governance by providing features such as policy-driven data retention, search, supervision, and surveillance of email, instant messaging, and social media platforms. Bloomberg Vault uses analytics to help organizations identify potential risks and meet legal obligations related to data storage and retrieval. It addresses challenges related to managing growing volumes of electronic communications, assisting businesses in maintaining compliance and responding efficiently to discovery and regulatory inquiries.
The LeapXpert Communications Platform enables enterprise employees and their clients to communicate over messaging apps while meeting the enterprise's regulatory compliance and governance policies. Whether using corporate-owned or personal devices, employees can use Microsoft Teams, Slack, Leap Work, or native apps to communicate with clients on WhatsApp, iMessage, SMS, WeChat, Telegram, Signal, and LINE, with all communications captured and managed for recordkeeping and governance purposes. The platform supports enterprise controls such as data leakage prevention, antivirus/antimalware protection, information barriers/ethical walls, and more to ensure enterprise data ownership and security. It offers out-of-the-box integrations with archiving, surveillance, supervision and other systems.
Arctera Insight Surveillance is a software designed for monitoring and analyzing video and sensor data within enterprises and public spaces. The software supports real-time detection and tracking using artificial intelligence and computer vision, facilitating automated identification of objects, activities, or security incidents. Users can integrate multiple data sources, including video cameras and IoT devices, and access analytics dashboards that provide insights for operational decision-making and incident response. Arctera Insight Surveillance aims to improve situational awareness by delivering actionable intelligence derived from visual and sensor streams, thereby addressing business challenges related to security management, asset protection, and operational efficiency.
OpenText Extended ECM is an enterprise content management platform that securely governs the information lifecycle by integrating with leading enterprise applications, such as SAP, Microsoft 365, Salesforce and SAP SuccessFactors. Extended ECM brings content and processes together to provide access to information when and where it’s needed to improve decision-making and drive operational effectiveness.
Features of Digital Communications Governance and Archiving Solutions
Updated October 2025Mandatory Features:
Collecting, processing and storing text-based content found in communications sources, such as email, messaging, workstream collaboration, unified communications and meeting solutions, in the vendor’s own archive platform or third-party archive platform
Organizing search activity into saved searches, assignment to investigations/cases, and data export management.
Capabilities to proactively monitor or surveil communications.
Classifying, categorizing and tagging captured content based on content metadata.
Administering basic life cycle, export, reporting and access activities of supported communications.
















